Scheduled Hours

37.5

Position Summary

The Assistant Director for Special Projects will collaborate with Executive Director for Strategy and Operations in executing long term and recurring projects. The Assistant Director will provide special data management and reporting services, allowing University Philanthropic Strategy Team (PST) staff the opportunity to focus on their primary job responsibilities. Finally, the Assistant Director for Special Projects will serve as a champion of culture, engagement, and recognition for the PST team.

Job Description

Advancement Project

• Manage Advancement Data project through project management, data collection, and reporting.
• Communication with Advancement Senior Leadership, Advancement gift officers, and other university departments.

Undertake Special Projects as identified by the Vice Chancellor and Executive Director

• Provide project management and support for special projects in support of PST mission, vision, and goals, including but not limited to serving as consistent and continuous resource for on-the-ground projects with the Senior Manager of Support Services.

Information/Documentation Gathering

• Work with key ARCH staff to further develop and refine available dashboards and metrics tracking systems to meet the needs of the PST, including aggregate monthly reports.
• Assist with the monitoring and updating of Objectives and Key Results for the PST.

Standardize and Codify Processes Across Advancement Programs

• Work with the Executive Director and Senior Manager of Support Services to gather information on best practices, and to codify, document, and assist in distributing best practices and establish standardized processes for PST.

Champion Engagement, Recognition and Fun

• Serve as project lead for team engagement, recognition and celebration, including but not limited to morale, appreciation events, news and information updates, and the PST online presence.
• Serve as lead and key point person for Support Staff meetings and engagement.

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Travel as required to bring letters to various departments on campus and assist with scholarship-related events.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Familiarity with and appreciation for the mission of University Advancement and the activities of the department. A desire to play a meaningful role in the university’s community and to share in the community’s commitment to education and research.
• A desire and ability to work collaboratively with colleagues across departments.
• Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow through. 

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Achieving Deadlines, Complex Systems, Computer Databases, Deadline Management, Detail-Oriented, Donor Reporting, Event Planning, Interpersonal Interactions, Interpersonal Relationships, Microsoft Office, Nonprofit Organizations, Oral Communications, Organizational Savvy, Organizing, Professional Integrity, Project Organization, Software Program, Written Communication

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.