Job Description Summary

Support and coordinate daily operations to maintain reliable and consistent organizational performance. Cooperate and coordinate with different departments to ensure seamless workflows.

Job Description

Roles and Responsibilities

1. Safety / EHS

·       Maintain communication with shift leaders and employees to ensure operational and SQDC expectations are met.

·       Support safety requirements as a Framework “element owner.”

·       Coordinate and track occupational health examinations.

·       Support the EHS engineer in managing eyeglass orders.

·       Collect and maintain records of energy consumption data.

·       Issue and track personal protective equipment.

·       Coordinate and administer hazardous waste transportation.

·       Provide EHS training for external partners and contractors.

·       Comply with and enforce EHS rules.

·       Immediately report accidents, injuries, and near miss events.

·       Suspend work in the event of serious EHS risk.

·       Participate in mandatory EHS trainings and events.

2. Delivery / Operational and Logistics Support

·       Support the MMS system, cooperate in system development, and maintain contact with US developers.

·       Coordinate MMS module transfer, user training, and Hungarian translation.

·       In the absence of the logistics team leader, manage parts receiving, batching, and shipping documentation.

·       Prepare POR requests in the ZEAL Oracle system.

3. Operation / Training, Administrative, and Labor Support

·       Operate and coordinate the site training program.

·       Manage training needs, checklists, and competency records.

·       Develop, update, and maintain training materials.

·       Organize, track, and document mandatory and refresher trainings.

·       Coordinate onboarding and job-specific training for new hires.

·       Monitor training effectiveness and improve training processes.

·       Track missing or expired trainings and qualifications.

·       Maintain monthly headcount reports.

·       Monitor the availability of tools and conditions required for work.

·       Manage timekeeping and attendance data and coordinate the Kronos system.

·       Provide administrative support for onboarding and offboarding processes.

·       Coordinate contractors and staffing agency partners.

·       Support recruitment processes and interview scheduling.

·       Manage payroll-related documentation.

·       Manage employee qualifications, benefits, and related administration.

·       Support inventory activities, company events, and plant programs.

·       Manage production requests, stamps, and other operational administration.

·       Perform any other tasks assigned by the manager.

Authority:

·       Operational decision-making and coordination related to the MMS system (e.g., supporting system usage, coordinating module transfers, and user-related activities).

·       Autonomy in coordinating and organizing trainings, administrative processes, and daily operational activities.

·       Decision-making within defined processes related to scheduling, tracking, and prioritizing tasks.

·       Authority to ensure compliance with EHS rules and escalate issues when necessary.

·       The right to suspend work in case of serious EHS risk.

Required Qualifications

·       At least Bachelor's degree preferably in HR, logistics or business administration.

·       Significant relevant experience in operations, administration, or in a manufacturing environment.

·       Proven experience in coordination roles, supporting cross-functional teams.

·       Fluent English (written and spoken).

·       Strong working knowledge of MS Office, especially Excel.

·       Experience with ERP systems and/or timekeeping systems is an advantage.

·       Understanding of EHS standards and practices.

·       Experience in training coordination, HR administration, or logistics support is a plus.

Desired Characteristics

·       Strong organizational and prioritization skills with the ability to manage multiple tasks

·       Detail-oriented with a high level of accuracy and reliability.

·       Effective communication and interpersonal skills across different levels of the organization.

·       Proactive and solution-oriented mindset.

·       Ability to work independently while maintaining strong team collaboration.

·       Adaptable and flexible in a dynamic operational environment.

·       Ability to handle confidential information with discretion.

Additional Information