Department:
SHP Occupational Therapy Education (OTE)
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Occupational Therapy Education
Position Title:
Administrative Officer - Occupational Therapy Education (School of Health Professions)
Job Family Group:
Professional Staff
Job Description Summary:
This position will be responsible for providing administrative support for the department in the areas of grant and fiscal management and staff support for the Department, in the areas of admissions, fieldwork and research. This position will contribute to all the missions of the department and the institution's mission to serve the citizens of Kansas, the region, and the nation through exemplary education, research and service.
Job Description:
Job Duties
- Manages the daily operations of the Occupational Therapy Education office and its administrative staff in matters relating to accounting, personnel, and fiscal reporting under the general direction of the Department Chair. Directs and delegates work to staff as necessary.
- May supervise and oversee staff responsible for program management and experiential learning activities of the department.
- Provide training and orientation for new employees.
- Work in collaboration with Central HR & Payroll. This includes maintaining personnel files and monitoring for proper completion of all transactions.
- Develop, prepare, administer, and maintain budgets.
- Prepare financial reports and analyses of all state and grant accounts. Gather data to assist in the development and preparation of budgets and other special statistical reports for Chair and/or Dean.
- Primary payroll timekeeper, purchase orders, BPC purchases and KUEA check requests and deposits.
- Enters travel and submits required paperwork to KUMC Travel Audit Dept.
- Purchase office supplies, books, clinical instructional materials according to university policies.
- Assist in the development, administration, and implementation of departmental policies, procedures, and directives.
- Monitor effectiveness of current operating procedures.
- Administer and facilitate the faculty annual report process and supports ACOTE Accreditation teams and faculty and staff to complete all reporting requirements. Responsible for assisting with the online reporting surveys (NBCOT, AOTA, Peterson Survey processes, etc.),
- Complete faculty appointment papers and work with faculty and consultants to complete service and faculty agreements.
- Work with faculty and the School of Health Professions on Promotion and Tenure documents and processes.
- Attend faculty and staff meetings and take minutes. Attend meetings and training sessions on behalf of the Department. Coordinate activities and meetings among faculty, departments, and business representatives to facilitate optimum productivity in committees, seminars, site visits, and other activities.
- Plan and organize meetings, seminars, luncheons, and conferences.
- Administer and assist faculty, research faculty, students, and in identifying and building successful grant and contract proposals through working with key personnel e.g. Research Institute, Human Subject's, community partners and university departments.
- Assist and coordinate multi-disciplinary research programs in order to develop specific research interests by means of grant searching through NIH, DOE, and federal or local agency servers.
- Serve as a liaison with all support research staff and faculty throughout the university setting.
- Administer and support faculty and staff with maintaining administrative processes, master calendars, and organizational improvement related to departmental strategic goals and plans.
- Administer and manage copyright and compliance for academic courses. Coordinate, participate, and develop tasks related to database, online course, and research related documents.
- This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Qualifications
Education: Bachelor's degree in Business or Public Administration, or related field. Education may be substituted for experience on a year for year basis. Experience used to substitute education is in addition to any required work experience.
Work Experience:
- 2 years of related experience.
- Experience with software packages, including Microsoft Word, Excel, Word, and purchasing software.
Preferred Qualifications
Education: Master's degree in business or public administration or related field.
Work Experience:
- Experience in an academic setting.
- Experience with research grant management and coordinating processes related to teaching and learning technologies.
- Knowledge or and prior experience within the University of Kansas Medical Center system and familiarity with its policies and procedures. A history of high performance, self-direction, problem solving, sound judgment and the ability to maintain effective working relationships with a variety of entities.
Skills
- Excellent interpersonal skills.
- Demonstrated ability to be innovative and self-starting and to recognize appropriate levels at which these abilities should be exercised.
- Demonstrated initiative and good judgment, with only general direction.
- Ability to keep information confidential.
- Strong attention to detail.
Required Documents
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Salary
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$58,656.00 - $86,000.00
Minimum
$58,656.00
Midpoint
$72,328.00
Maximum
$86,000.00