Paralegal

Posted:
11/5/2025, 6:32:49 AM

Location(s):
Victoria, Australia ⋅ Melbourne, Victoria, Australia

Experience Level(s):
Mid Level ⋅ Senior

Field(s):
Legal & Compliance

Workplace Type:
Hybrid

Job Description:

Permanent Part-Time (0.6 FTE)
Hybrid role – 2 days in office, 1 day from home
Location: St Vincent’s Hospital Melbourne, Fitzroy

WHY WORK WITH US

Join one of Victoria’s leading healthcare organisations and make a meaningful contribution in a role that blends legal expertise, purpose, and professional growth. You’ll be part of a small, high-performing in-house Legal Team dedicated to providing expert legal services and strategic advice across all areas of St Vincent’s Hospital Melbourne (SVHM).

WE OFFER

  • A challenging and rewarding role in a values-driven organisation
  • A supportive, collaborative and high-performing team culture
  • Ongoing professional development and training opportunities
  • Flexible hybrid working arrangements (2 days in office, 1 from home)
  • CBD location, close to public transport and affordable parking
  • Salary packaging benefits to increase your take-home pay
  • Access to the Employee Assistance Program and Fitness Passport
  • A culture of continuous improvement, learning and excellence

ABOUT THE ROLE

Reporting to the Director  - Legal and Enterprise Risk / Corporate Services, you will provide high-quality legal and administrative support to the Legal Team, assisting with the delivery of a wide range of legal services across the organisation.

Key responsibilities include:

  • Assisting with the preparation, negotiation, review, and execution of a variety of commercial contracts (including property, IT, research, and collaboration agreements).
  • Supporting the management of coronial, medical negligence, public liability, and insurance matters.
  • Drafting medico-legal documents, including claim forms, notifications, witness statements, and briefs to counsel.
  • Undertaking legal research on medico-legal, corporate, commercial issues including relevant legislative/ regulatory changes.
  • Liaising with internal stakeholders and external parties to progress projects and ensure timely document approvals.
  • Assisting with policy administration, project coordination, tender submissions, and compliance activities.
  • Assisting with providing insurance related advice and lodging insurance claims with support from SVHM’s insurer.
  • Undertaking land-title searches, obtaining ASIC extracts, and conducting other due diligence searches as required.
  • Managing the Legal Team inbox and filing systems, ensuring accurate record keeping and confidentiality.

Classification: HS2 – HS21

ABOUT YOU

You are an organised, motivated, and detail-oriented individual with a passion for supporting legal functions in a dynamic healthcare setting.

You will bring:

  • A qualification in Law (completed or currently studying)
  • Strongly preferred: Prior experience in a legal office or legal environment
  • Excellent organisational skills and the ability to prioritise competing deadlines
  • High attention to detail and accuracy in all aspects of work
  • Exceptional written and verbal communication skills
  • Sound knowledge of confidentiality and privacy obligations
  • Competence with Microsoft Word, Excel, and PowerPoint
  • A current (or willingness to obtain) National Police Check

About St Vincent’s Hospital Melbourne

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research, and tertiary health service, employing over 7,500 staff across 18 sites throughout Melbourne. As part of St Vincent’s Health Australia, the nation’s largest not-for-profit Catholic health and aged care network, we are guided by our mission to provide high-quality, compassionate care to the people of Victoria.

Our values of Compassion, Justice, Integrity, and Excellence underpin everything we do.

JOIN US!

If you’re looking for a meaningful career in a purpose-driven organisation where your legal skills can make a real difference, we encourage you to apply.

Apply early – we expect a high volume of applications and may close this role ahead of the advertised date.

APPLY NOW!
If this is the role for you, please hit the APPLY button now! Your application must include:

  • Cover Letter
  • Resume

We are committed to equal employment opportunity, ethical practices, the principles of cultural diversity and promote a smoke free work environment.

St Vincent's Health Australia is committed to reconciliation and encourages Aboriginal & Torres Strait Islander people to apply for all advertised positions. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected].
 

REQUIREMENTS:
Criminal record and/or child protection checks will be conducted and will form part of the selection criteria for this role.

SVHM has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings. You are therefore required to comply with the SVHA Staff Health Screening Immunisation Policy, which, depending on the role you perform in the organisation will require you to undergo mandatory immunisations/vaccinations (including flu vaccinations).

SVHA generally requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to know more.
 

HAVE A QUESTION AND WANT TO KNOW MORE:
If you would like to discuss this opportunity, please contact Sarah Lang -Senior Corporate Counsel for a confidential discussion on [email protected].

Please see Position Description

1.THE ORGANISATION AND OUR MISSION

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service, which employs more than 7,500 staff across 18 sites throughout Melbourne.

Part of Australia's largest not-for-profit Catholic health and aged care network, St Vincent's Health Australia, SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care.

SVHM's mission is to provide high quality and efficient health services to the people of Victoria in accordance with the philosophy of St Vincent’s Health Australia. This mission is based on the values of compassion, justice, integrity and excellence.

2.KEY POSITION DETAILS

Job Title:

Paralegal

Reports to:

Director – Legal and Enterprise Risk / Corporate Services

Program:

Legal

Department:

Legal and Enterprise Risk

Industrial Agreement:

Health and Allied Services, Managers & Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021- 2025 or its successor

3.LOCAL WORK ENVIRONMENT

The Paralegal role works as part of a small high performing Legal team responsible for the provision of expert legal advice including the delivery of a full range of legal services to all areas of SVHM. The Legal Team assists SVHM by identifying legal issues, managing risk and providing practical assistance and advice in a timely and accurate manner. The role is three days a week and hybrid with two days in the office and one day working from home, with flexibility to choose your working days.

4.POSITION PURPOSE

To provide ancillary legal support to the Legal team and Director Legal and Enterprise Risk / Corporate Services.

5.POSITION DUTIES

  • Assist with the preparation, negotiation, review, submission and execution of a range of commercial contracts including but not limited to property leases/ licences, equipment supply and service agreements, funding and research agreements, collaboration agreements, MOU’s, IT agreements and confidentiality agreements.
  • Assist with the coordination and management of police & coronial, medical negligence, and public liability matters.
  • Draft medico-legal documents including claim forms, notifications, legal statements and briefs to counsel.
  • Liaise with Executives and external parties to progress projects and arrange approval of documents.
  • Undertake legal research on medico-legal, corporate/commercial legal matters, and legislative/regulatory changes.
  • Assist with the ongoing management of projects, developments, tender submissions and administration of policy related inquiries.
  • Assist with providing insurance related advice and lodging insurance claims with support from SVHM’s insurer.
  • Undertake land-title searches, obtain ASIC extracts, and conduct other due diligence searches as required.
  • Monitor and support the management of shared Legal team inboxes and voicemail.
  • Maintain an effective and secure filing system (electronic and hard copy), contract management system and manage the archiving and retrieval of legal files as required.

6.INCUMBENT OBLIGATIONS

General

  • Perform the duties of the position to the best of their ability and to a standard acceptable to SVHM.
  • Comply with all SVHM policies, procedures, by laws and directions.
  • Comply with all SVHM requirements, policies, procedures and directions.
  • Treat others with respect and always behave professionally and in accordance with the SVHM Code of Conduct.
  • Only access confidential information held by SVHM when this is necessary for business purposes, maintaining the confidentiality of that information once accessed.
  • Participate in the annual SVHM performance review process.
  • Display adaptability and flexibility to meet the changing operational needs of the business.
  • Comply with applicable Enterprise Bargaining Agreement provisions.
  • Display a willingness to develop self and seek to improve performance.
  • Maintain skills and knowledge necessary to safely and skilfully undertake duties.​
  • Take personal responsibility for the quality and safety of work performed.
  • Recognise the relationship between clinical and non-clinical functions in the achievement of optimal safety and quality care.
  • Take all necessary care and precautions in the performance of duties.
  • Participate in risk management and continuous quality improvement activities as part of day-to- day work.

Health and Safety

  • Attend general hospital orientation within 3 months of commencement.
  • Protect the health and safety of self and others, complying with all health and safety related policies, procedures and directions.
  • Report incidents and accidents and collaborate with management to resolve safety issues.
  • Complete required Health & Safety, Fire and Emergency Training annually.
  • Complete required Workplace Culture and Equity Training annually.
  • Hold mandatory vaccinations appropriate to on site work.

1.SELECTION CRITERIA

  • Highly developed organisational skills, ability to prioritise a busy and varied workload.
  • Ability to work well both independently and in a team environment.
  • Exceptional interpersonal and written communication skills.
  • Understanding of confidentiality and privacy obligations in a commercial environment.
  • Intermediate computer skills in Word, Excel and PowerPoint.
  • High standard of problem solving skills.
  • High level of accuracy and attention to detail in all aspects of work.
  • Flexibility and ability to work to deadlines.
  • Commitment to the Values of the Sisters of Charity.

1.1ESSENTIAL REGISTRATION, LICENSE OR QUALIFICATION REQUIREMENTS

  • Studying for, or have completed, a qualification in Law.

1.2OTHER NON ESSENTIAL REQUIREMENTS

  • Experience in a legal office or legal environment is strongly preferred.

2.REQUIRED IMMUNISATIONS

SVHM Employee Health Screening and Immunisation Policy outlines the requirements for staff working in SVHM facilities.

Closing Date:

6 December 2025 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct

St Vincent's Hospital

Website: https://svhs.org.au/

Headquarter Location: Darlinghurst, New South Wales, Australia

Employee Count: 1001-5000

IPO Status: Private

Industries: Association ⋅ Education ⋅ Health Care

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