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Job Description Summary:

The Medical Education Program Sr. Consultant manages the daily operation of medical education programs to strengthen the performance of OhioHealth graduate and undergraduate learners.

Undergraduate Medical Education is the training that occurs during medical school. Over 1500 undergraduate student rotations occur at OhioHealth throughout the system each year. Graduate Medical Education is the specialty training after medical school for our resident physicians and fellow physicians. At OhioHealth there are five teaching hospitals that house 40 programs and 400 resident/fellow physicians. Medical Education learners are essential to the day-to-day staffing of our hospitals and provide a key pipeline for physicians to enter the OhioHealth physician workforce.



The Medical Education Program Sr.  Consultant provides technical and operational expertise ensuring accreditation standards, requirements, educational and quality assurance outcomes are met while promoting system strategies and priorities.



The Medical Education Program Sr. Consultant collaborates with members of the OhioHealth System Medical Education Team to support the standardization and alignment of medical education across the OhioHealth system. The position is a requirement of the accrediting agencies including the Accreditation Council for Graduate Medical Education (ACGME), the Liaison Committee on Medical Education (LCME), and the Commission on Osteopathic College Accreditation (COCA).

Minimum Qualifications:

Bachelor's Degree (Required)

• degree in business administration, health care administration, social science or other relevant discipline. OR
• 5-10 years of administrative experience with a minimum of two years’ experience in a health care setting. Experience in medical education or a related academic environment strongly preferred.

SPECIALIZED KNOWLEDGE

• Superior organizational skills and attention to detail
• Excellent communication and interpersonal skills (written and verbal); ability to problem solve and exercise diplomacy in handling situations of a sensitive and/or confidential nature
• Proven ability to work collaboratively as a member of a team
• High degree of initiative, independent judgment, decision making and critical thinking
• Adept at prioritizing responsibilities independently and meeting deadlines
• Intermediate level or higher proficiency in Microsoft Office 
• Proficient at data analysis and interpretation
• Competent in building and maintaining collaborative relationships with a variety of stakeholders
• Ability and willingness to work under pressure, meet strict timelines and thrive in a fast-paced work environment
• Ability to accept and incorporate feedback.

DESIRED ATTRIBUTES

• Experience in a healthcare setting, preferably medical education
• Knowledgeable of medical education web-based applications (example: New Innovations, ACGME ADS, NRMP, ERAS, Thalamus, VSLO)

• Knowledge of ACGME / LCME / COCA program accreditation
• Experience reviewing and analyzing budgets
• Experience with multi-level, matrix reporting work environments
• Knowledgeable of different adult learning styles
• Knowledge of Adobe Acrobat Professional
• C-TAGME certification (Training Administrators in Graduate Medical Education)

RESPONSIBILITIES AND DUTIES

The Medical Education Program Sr. Consultant operates independently within the scope of their role. The Sr.  Consultant manages the daily operation of assigned program(s) including evaluation and assessment, curriculum, recruitment, onboarding / orientation, graduation / promotion, budget maintenance, credentialing, and adherence to accreditation requirements. The Sr. Consultant is the content expert for assigned program(s) and is responsible for interpreting and analyzing program and academic requirements, institutional policies and procedures and program data. 

Duties include but are not limited to:

PROGRAM ACCREDITATION (60%)

Provides high level program management, analysis, and interpretation of program(s) through comprehensive GME / LCME / COCA knowledge. Makes recommendations and advises on changes to the program(s) based on anticipated needs, new and/or changing program and institution requirements. Creates accreditation documentation for annual updates, self-studies, site visits and/or special reviews. Develops responses to citations and areas for improvements.

Integral in operationalizing trainee curriculum and assessments. Prepares competency-based written goals and objectives for major rotations and assignments. Acts as an expert in the development of evaluation and assessment tools including milestones and Observable Practice Activities. Analyzes and presents trainee comparison data against program and national standards. Identifies rotation evaluation trends and submits recommendations to program leadership. Creates program policies and procedures, training manuals and materials, and develops content for training program surveys/reports.

Monitors trainee schedules to ensure adherence to accreditation requirements. Critically analyzes work hours, including making recommendations to resolve violations. Advocates for improvements to didactic, educational, and training experiences. Manages affiliation agreements, program letters of agreements and contracts for training programs. Recommends process improvements and long-term strategies at the care site and system level.

PROGRAM ADMINISTRATION (20%)

Creates content for website, recruitment, and orientation materials. Manages application processes and ensures applicants are treated in a fair, holistic and equitable manner.  Participates in the National Rank Matching Program (NRMP) as part of the Institutional Agreement. Manages annual onboarding processes and delivers orientation sessions to trainees. Ensures compliance with credentialing regulations.  Provides expert advice to program leadership and trainees on institution and Medical Education policies. Provides administrative supervision and guidance to trainees and program directors regarding human resources and administrative issues.

Creates and monitors systems for analyzing program(s) financial and budgetary data. Manages the program’s GME budget, including oversight of trainee travel and education allocations. Reviews monthly budget and expense reports and follow-ups on discrepancies. Participates in annual budgeting meeting and provides documentation to justify additional funding. Maintains and provides all records necessary for GME reimbursement as mandated by the Center for Medicare and Medicaid Services (CMS).

PROGRAM DEVELOPMENT AND PROJECT MANAGEMENT (20%)

Partners with program leadership to implement outcomes measures for medical education program(s). Leads internal and/or external work groups/task forces. Represents GME and UME at institutional, regional and national committees. Develops and implements wellness initiatives ensuring mental health and wellness is incorporated into the clinical learning environment. Promotes diversity and inclusion initiatives. 

Work Shift:

Day

Scheduled Weekly Hours :

40

Department

Medical Education

Join us!
... if your passion is to work in a caring environment
... if you believe that learning is a life-long process
... if you strive for excellence and want to be among the best in the healthcare industry

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment