Scheduled Hours

40

Position Summary

Supports program functions of the Business Operations service area within the Operations & Facilities Management Department (OFMD).

Job Description

Primary Duties & Responsibilities

• Provides day-to-day operational coordination and support to the Business Operations team.
• Provides administrative support to the Business Operations team, including calendar management, scheduling meetings, attending meetings for agenda and meeting minute support, and other general day-to-day needs.
• Assists with Auxiliary financial reporting on a monthly, quarterly, and yearly basis.
• Supports coordination and communication with Campus and Auxiliary partners on a regular basis.
• Assists with placing work orders and operational requests for Auxiliary outlets and department-managed buildings.
• Supports space renewal projects and planning efforts on an ongoing basis.
• Supports the Education & Campus Support Services (ECSS) team with occasional event coverage and coordination.
• Performs other duties as assigned.

Preferred Qualifications

• Experience working in higher-level education and/or facilities and/or customer services and/or a general business setting.
• Ability to work within a team-based organization and to work independently.
• Strong writing, typing, and oral communication skills.
• Demonstrated proficiency in Microsoft Office Suite to include Outlook, Word, Powerpoint, and Excel.
• Ability to choose the best organizational process or work flow for a given context and application.
• Excellent interpersonal skills.
• Excellent organizational, problem-solving, critical thinking and project management skills.
• Demonstrated ability to manage details while maintaining a landscape view of priorities, values and vision.
• Enthusiasm and ability to work in a dynamic environment with multiple functions, audiences and priorities.
• Ability and willingness to work flexible hours in service to the service area, department and the organization’s mission.

Required Qualifications

High school diploma or equivalent high school certification and three years relevant experience, or an equivalent combination of education and experience.

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.