Executive Assistant - Operations

IFC National Marketing

Coon Rapids, MN

About IFC National Marketing

IFC National Marketing, headquartered in Fairmont, Minnesota, was founded in 2003 by Todd Villeneuve, Dave Martens and Dave Thesing. For almost 20 years, IFC has been serving Americans with their insurance needs through their nationwide agents and brokers. Their concierge service provides sales support for Medicare and group health plans, life insurance, fixed annuities, final expense, critical illness, voluntary workplace and long-term care solutions. IFC believes in delivering world-class service — with a family feel.

Job Summary

The Executive Assistant – Operations supporting the VP of Operations at IFC National Marketing manages the VP of Operations complex calendar, coordinates meetings and projects, drafts and edits correspondence, prepares reports and presentations, key liaison with both internal and external stakeholder, handles confidential information with discretion and professionalism.  This role truly supports IFC Operations as a whole by helping with many tasks that support the business unit on a daily basis.   

Primary Responsibilities:

• Schedule/Calendar management

• Meeting & project coordination

• Serve as primary point of contact for internal and external stakeholders with Operations Leadership

• Prepare and manage communications for Operations Leadership

• Preparation, editing, and formatting reports, presentations and other documents with a high degree of accuracy

• Administrative & Operational Support to include:

  • Expense reporting

  • Vendor relationships

  • Overall administrative workflow of the department

• Information Management to include:

  • Maintaining organized filing systems

  • Compiling information from various sources

  • Ensuring confidentiality and security of sensitive data

• Management of IFC HR, Payroll & IT functions in coordination with Integrity Shared Services to include:

  • New employee onboarding

  • Employee offboarding

  • IT support ticket management

  • Computer hardware ordering & management

  • Workday delegation for PTO and timecard approvals

  • Employee benefits management/coordination

  • Annual spring training team captain

• Office management support to include:

  • Conference room(s) scheduling & set-up

  • Interoffice meeting coordination

    • Meals/refreshments ordering

    • AV needs

    • Handouts and other needs

  • Shared calendar ownership and management

  • Office supplies management

  • Vendor management

• Managing company provided continuing education support for agents

• Special projects as assigned

Primary Skills and Requirements:

• Experience – Proven experience as an executive assistant or similar administrative role

• Organizational Skills – Exceptional Ability to organize and prioritize tasks in a fast-paced dynamic environment.

• Technical Skills – Proficiency in Microsoft Office Suite to include SharePoint, Excel, Word, and PowerPoint.

• Communication – Strong written and verbal communications skills

• Professionalism – A high level of discretion, professionalism, and attention to detail when handling sensitive information and complex tasks.

• Problem Solving – Strong problem-solving skills and the ability to work independently.

Benefits Available

• Medical/Dental/Vision Insurance

• 401(k) Retirement Plan

• Paid Holidays

• PTO

• Community Service PTO

• FSA/HSA

• Life Insurance

• Short-Term and Long-Term Disability

About Integrity

Integrity is one of the nation’s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead.

Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you’ll love, and we’ll love you back. We’re proud of the work we do and the culture we’ve built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind. 

Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are — in person, over the phone or online. Integrity’s employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com.

Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.