Scheduled Hours

40

Position Summary

Supports processes around external and internal candidate sourcing, applications, screening, and process expediting. Source qualified candidates using resume tracking and HR systems. Upon identifying candidates, the recruiting assistant may contact candidates via phone and/or email to explain the open position, conduct occasional phone screening, and direct and ensure that candidates formally apply to the correct job opening.

Job Description

• Assists recruiters in screening employment applications and scheduling interviews for applicants to identify best fit candidates. Ensures all required documentation has been collected and eligibility has been met prior to forwarding application to recruiters/departments. Screens prior employees for rehire eligibility and checks that transfer applicants have met transfer eligibility.
• Assists in outreach to identify and build diverse pools of qualified candidates using internet and other resources as needed. Schedules phone interviews and completes a high number of candidate pre-qualifying phone screens with prospective candidates. Establishes and maintains a file of potential candidates for large incumbent positions to proactively contact previous qualified candidates regarding further openings.
• Assists recruiters to ensure pre-employment screening tests and assessments are administered appropriately and results sent to hiring managers. May assist hiring managers in evaluating and interpreting candidate results.
• Places advertisements as requested by recruiters.
• Completes documentation, organizes supporting information for recruiting, and maintains for ease of retrieval. Updates candidate records and job postings in recruiting systems and confirms new hires.
• Provides follow-up correspondence to candidates on recruiting status via phone and email.
• Works collaboratively with recruiters to discuss openings and future hiring needs. Recommends candidates for future consideration.
• Supports recruitment team on building an effective recruitment office to meet hiring goals, including communication with school and departmental business offices, applicants, advertising vendors, etc. May also assist with job fair hosting and community outreach events.
• Identifies opportunities for improving candidate experience and scheduling efficiency. Provides feedback and updates to management on market trends and opportunities.
• Submits reports in a timely manner.
• May perform employment reference checks and verify required license/certifications on applicants.
• Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Business Environment

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Recruiting Or Human Resources (1 Year)

Skills:

Applicant Tracking Systems (ATS), Boolean Searches, Candidate Sourcing, Communication, Computer Literacy, Customer Service, Diversity Sourcing, Labor and Employment Law, LinkedIn (Platform), Microsoft Office, Multitasking, Phone Screens, Prioritization, Self-Direction, Social Media Channels, Sourcing Tools, Time Management

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.