JOB DESCRIPTION:

MAIN RESPONSIBILITIES

I. Dossier management

• Provide dossiers as per request on time to meet the deadline of tenders.
• Ensure effective communication with internal and external teams to trouble-shoot.
• Continuous improvement of process efficiency
• Proactive in providing solutions
• Maintain a track record systematically.
• Prepare and organize tender documents, including specifications, terms, and conditions.
• Coordinate with internal teams and partners to gather necessary information for tender submissions.
• Ensure all documentation is compliant with relevant regulations and standards.

II. Order management

• Implement an effective procedure in implementing orders
• Trouble-shoot ad-hoc issues in order to meet requested timeline.
• Ensure effective communication with internal and external stakeholders.
• Be proactive in bringing solutions.

III. Partner management

• Process onboarding new partners as per request.
• Manage contracts and agreements.

• Track, analyze, and report on partner performance, setting metrics for success.
• Work closely with sales, marketing, and product teams to ensure partners are fully enabled and supported.
• Provide partners with the necessary tools and resources to succeed.
• Work to enhance communication and collaboration between the company and partners.

​IV. Supply management

• Actively involve in monthly Demand & Supply meeting with other cross-functional stakeholders and partners.
• Monthly build demand and supply request and submit forecast which ensure the replenishment aligned with production plan and maintain DOH meet targeted DOH.
• Work with cross functions team (Ops, RA, QA) to factor the update/change of product availability to the ADS.
• Work with manufacturer for product supply with excellent communication. Keep tracking supply schedules for imported products, verifies shipping documentation for imported products’ customers clearances.
• Do analyses the inventory projection and provide suggestion/ follow up with cross function for mitigation action.
• Monitor supply/demand operational performance versus goals and manages variances appropriately e.g customer service, forecast accuracy, back orders/ sales loss, escalation, and report submission to regional.

V. Contract Management

Oversee the entire contract lifecycle, ensuring compliance with organizational policies and legal requirements. This role involves managing tender dossiers, negotiating contracts, and ensuring adherence to pricing and terms.

• Contract drafting and reviewing.
• Ensure all contracts include clearly defined terms, pricing structures, and deliverables.
• Collaborate with legal teams to validate contract terms and minimize risks.
• Contract execution:
• Facilitate the contract signing process, ensuring all parties are informed and compliant.
• Maintain and organized database of all executed contracts and related documents.
• Monitor contract performance against pricing agreements and identify discrepancies.
• Ensure all contracts comply with internal policies and external regulations.
• Maintain up to date knowledge of industry trends and regulatory changes.
• Generate regular reports on contract status, compliance, and performance metrics.
• Provide insights and recommendations for process improvements in contract management.

VI. Office management

• Support activities respecting compliance.
• In charge of PR, PO, payment for all office and activities related.
• Controller: make sure that all activities, documents and payments are correct.

     

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

ID Infectious Disease

        

LOCATION:

Vietnam > Hanoi : Handi Resco Tower

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

Not specified

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)