Main Purpose:

The incumbent will be responsible for assessing the overall trade flow plan including commercial terms, cargo operations, payment terms and legal obligations of sale and purchase transactions concluded by the company. The incumbent will then draft or review the underlying commercial contracts keeping in mind Trafigura’s interests and business strategy and will also highlight all potential risks for consultation with other key departments such as Trading, Cargo Operations, Trade Finance, Claims, Legal etc.

Knowledge Skills and Abilities, Key Responsibilities:

Knowledge, Skills and Abilities

• Commerce, Business Administration, Law or equivalent qualification with impressive academic credentials
• Strong communication skills
• Strong interpersonal skills
• Ability to meet deadlines
• Accurate and efficient working style with high attention to detail
• Computer literacy: MS Word, MS Excel and Outlook
• Adaptive to change
• Self-starter and pro-active attitude
• Fluent in English. Knowledge of French language is advantageous
• Willingness to work in flexible time zones
• Basic knowledge of international commercial terms (Incoterms 2000, 2010 and 2020)

Key Responsibilities          

• Assessing commercial, operational and legal risks in a sale/purchase transaction and highlight the same promptly to relevant departments
• Preparing and reviewing contracts for the physical movement of oil via vessel/trucks/rail car/pipeline which accurately reflect the verbal negotiations
• Processing and reviewing of contractual amendments, including the countering of commercial terms, operational terms, payment provisions, lay time and demurrage provisions, and legal provisions
• Liaising with traders, operators and other internal departments highlighting potential risks in the transactions and providing advice to reduce the same
• Preparing and reviewing other oil related agreements including; tender documents, book out agreements, storage agreements, master trading agreements, and counterparty general terms and conditions
• Liaise closely with other departments to discuss and finalize company’s contractual position
• Issue final contracts, termination agreement, Non-Disclosure Agreements or amendments after compiling views of key departments
• Pro-actively liaise with stakeholders to achieve mutually acceptable contractual position
• Take advisory role to suggest traders’ ways to mitigate key risks and highlight those exceptions to management
• Timely filing of contracts, amendments, communications on the in-house database management software’s
• Strict adherence and compliance to Trafigura’s policy and codes

Key Relationships and Department Overview:

Key Relationships             

• Counterparties
• Traders
• Cargo Operators
• Trade Finance
• Deals Desk
• Claims
• Foreign Exchange, VAT, Legal, Securitization departments

Department

The Contract Administration Department acts as a key control function to safeguard the company’s commercial and legal interests in sale and purchase of commodities. The department is responsible to review trades concluded by the company, highlight any potential risk that may arise during the transaction and take appropriate measures to mitigate them while drafting/reviewing the underlying contracts in consultation with other departments.

Reporting Structure          

Reporting to Manager – Contract Administration