Scheduled Hours

20

Position Summary

Coordinates daily activities of the Career Center, administrative tasks and front desk responsibilities, computer support, file management, work study employees, and assists with implementing strategic plans. Answers career questions from current law students, alumni, and employers, acts as a liaison with student and alumni volunteers. Responsible for technical data management, including data and project management platforms.

Job Description

Primary Duties & Responsibilities

Data Coordination & Management

• One of the key people in the management of databases and the customization of databases.
• Responsible for training the office on the most efficient use of databases including Symplicity, ACT and Asana to maximize the effectiveness for successful employment outcomes and employer outreach.
• Manages systems for job postings to provide students and employers with immediate and efficient access.
• Oversees work study students to manage over 200 job postings per week and implement strategies to increase the job postings.
• Utilizes other database applications such as Excel or Access when necessary.
• Defines and captures information, analyzes data, turns analysis into information that can be used to assist with marketing and research efforts as well as reporting.
• Implements systems for efficiency and accuracy.

Manage/Coordinate Special Programs and Projects

• Employee is responsible for the reciprocity and job posting exchange programs which includes maintaining agreements with other law schools, acquiring and granting reciprocity assistance from other law school career services offices.

Front Desk Management

• First point of contact and face of the Center. Effective customer service and a high level of professionalism is essential to the success of the office. 
• Employee must have deep knowledge of the law school and career questions. 
• Employee must answer substantive questions from students, employers, and alumni to create a more efficient process (and allow the Career Strategists more time for more complicated questions). 
• Must effectively multi-task front desk responsibilities and ensure that all front desk clerical functions are being completed by work study students, including clerical, telephone, complicated scheduling for approximately eight individuals, data entry, presentation preparation, training, workshop support, mass mailings, word processing, the Center’s inbox which includes a high level of knowledge to answer accurately. 
• Implements systems for efficiency and accuracy. 
• Implements and maintains an accurate, consistent, efficient, and easily understood electronic and hard copy filing system.

Accounting and Budgeting

• Coordinates Center accounts payable, check requisitions, business-related forms, and communications with business services, maintain accurate records, and prepare reports. This includes accounts payable for large scale programs such as the Summer Public Interest Program and the Post-Graduate Program. 
• Implements systems for efficiency and accuracy.

Job Postings

• Updates job postings on Symplicity database and other databases as necessary.
• Coordinates research and ensure that job postings are maintained and meet goal levels set, ensure that current job posting resources are checked consistently.
• Identifies new sources of job postings, efficiently utilize work study students as necessary and train them to accurately and effectively complete job postings.
• Assists with dissemination of job postings, maintains data on job postings, and ensures follow up with employers.
• Implements systems for efficiency and accuracy.

Performs other duties as assigned.

Preferred Qualifications

• Bachelor’s degree.
• Experience with Microsoft Windows Office Suite including report writing and file merging.
• Experience editing and creating content.
• Experience creating web content.
• Excellent oral and written communication skills.
• Excellent computer skills and proficiency with Microsoft Office Suite, including Excel, proficiency with ACT.
• Demonstrated ability to quickly and accurately learn new software.
• Access and PowerPoint knowledge.
• Proofreading skills.
• Ability to manage knowledge and information via online databases, collaborative technologies, and web-based services.
• Ability to accurately work with numbers and formulas.
• Excellent interpersonal skills.
• Ability to organize and prioritize.
• Ability to be proactive and problem-solve with good judgement.
• Ability to work as part of a team.

Required Qualifications

• High school diploma or equivalent high school certification.
• Three years of relevant experience.

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.