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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Program Management

# of Open Positions:

1

Faculty/Service - Department:

Facilities Maintenance and Operations

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted:

septembre 16, 2024

Closing Date:

octobre 07, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

Non-Union Grade NM1

Salary Range:

$102 322,00 - $126 992,00

About the faculty/service: Facilities
Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.

uOttawa’s facilities encompass three main sites that are comprised of over 600,000 square meters of building space (over 6.4 million square feet), 42.5 hectares of grounds, 125 buildings and 4,500 beds in 11 residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space Planners. The facilities capital and operating expenditures are in the range of $100M for the University’s $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf, a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawa’s River Campus, as well as a tower at the Roger Guidon campus to house uOttawa’s new Advanced Medical Research Center (AMRC).

Position Purpose:
Reporting to the Senior Director, Operations, the Manager, Program Management, oversees the development of strategies for preventive and predictive maintenance (PPM) programs for Facilities with the objective of achieving optimal performance, minimize downtime and reactive maintenance to ensure reliability of various asset types. Leads continuous improvement initiatives across multiple Facilities groups, linking project inventory updates to on-going asset and capital planning. Defines and implements a maintenance program management governance framework and structure that will ensure that all maintenance programs, which include the integrity and performance of the Computerized Maintenance Management System (CMMS), are executed consistently through auditing and regular metric reviews.  Ensures that all maintenance practices are continuously updated to exceed industry standards and best practices.

In this role, your responsibilities will include:

• Lead in the creation and implementation of the PPM program frameworks, the development of processes and implementation of tools to standardize maintenance practices, optimize maintenance performance, reduce maintenance costs and minimize unexpected equipment failures.
• Build and maintain a maintenance management framework per asset type establishing criticality and prioritization, on and off boarding data records templates and procedures, optimal maintenance standards and schedules and planning and comprehensive maintenance job plans.
• Develop and implement business processes, workflows, standards, documentation framework and procedures to ensure data integrity and performance of the CMMS. 
• Design and build various reports, KPIs and reporting structures that will allow for continuous monitoring of maintenance programs performance, assets reliability, inventory, maintenance costs and CMMS integrity to support senior management decision-making. 
• Act as a subject matter expert on industry best practices related to PPM and CMMS and identify areas for incremental business optimization. Support continuous improvement of maintenance staff to strengthen skills in, planning, monitoring, trouble-shooting, root cause analysis, and development of proactive maintenance strategies. 

What you will bring:

• Degree in a technical field associated with a minimum of 7 year’ of practical experience in building systems maintenance including at least 2 years in managing preventive/predictive maintenance programs with a focus on reliability and maintenance improvement.
• Extensive knowledge of, and experience in using CMMS (such as Archibus and/or Maximo), and in creating and using tables, along with databases, Microsoft Office Suite, mobile platforms and other software.
• Working knowledge of equipment maintenance best practices.
• Knowledge of, and experience in preparing technical and material reports. 
• Strong analytical skills and ability to effectively retrieve and analyze data. Experience in using business intelligence dashboarding (Power BI, Tableau).
• Detail oriented and organized with excellent communication, interpersonal and leadership skills.
• Knowledge of, and experience in applying, the Ontario Health and Safety Act, various municipal, provincial, and federal codes, as well as all other laws and/or regulations that apply would be an asset.
• Bilingualism — French and English (spoken and written) is an asset.

#Li-MP1

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.