Accounts Payable Specialist

Posted:
1/9/2025, 9:04:17 AM

Experience Level(s):
Junior ⋅ Mid Level ⋅ Senior

Field(s):
Customer Success & Support ⋅ Sales & Account Management

Workplace Type:
Remote

Pay:
$28/hr or $58,240 total comp

About us

Coalition is the world's first Active Insurance provider designed to help prevent digital risk before it strikes. Founded in 2017, Coalition combines broad insurance coverage with a digital risk assessment and continuous security monitoring to help organizations protect themselves in today’s hyper-connected world.

Opportunities to make an impact with bold thinking are real - and happening daily.

Responsibilities

  • Assist management with all vendor reporting, vendor onboarding, and maintain vendor contracts and W9s
  • Code invoices accurately with entity, GL account, dept, class, service period description, and approvers
  • Respond to vendor inquiries and interact with vendors regarding issues relating to invoices (AP inbox)
  • Comfortable managing an offsite contractor
  • Manage global vendors that assist with AP entry, including review of day to day work, creating new standard operating procedures, and ensuring SLAs are met
  • Data entry of vendor invoices and matching of purchase orders to invoices
  • Reconcile vendor statements and work to resolve discrepancies internally and externally
  • Process and track employee expense reports, and review data entry work as needed
  • Prepare payment batches (domestic and international)
  • Uphold corporate policies in the accounts payable and cash disbursement areas

Adhoc Responsibilities

  • Assist with and ensure successful quarterly and year end close activities and audits in areas related to accounts payable
  • Participate in and drive continuous improvement projects/initiatives
  • Ensure and maintain SOX 404 controls compliance
  • Complete ad hoc projects as needed including acquisition integration

Skills and Qualifications

  • Bachelor’s or Associate’s degree preferred
  • Netsuite and Coupa experience preferred
  • 3-5 years’ experience of Accounts Payable processing
  • Knowledge of sales, use, and VAT tax desired
  • Successfully works independently with little instruction and can adapt to change
  • Thrives in a remote team environment
  • Proficient in Microsoft Office with knowledge of Excel, experience with google suite email, gsheets and gdocs
  • Effective communication skills and customer service approach
  • Action-oriented and solution-driven and able to work in a fast paced environment
  • Highly accurate and detail oriented
  • Ability to identify and resolve exceptions and interpret data
  • Possess critical thinking and analytical skills

Compensation

Our compensation reflects the cost of labor across several US geographic markets. The US base salary for this position ranges from $60,000/year in our lowest geographic market up to $90,000/year in our highest geographic market. Consistent with applicable laws, an employee's pay within this range is based on a number of factors, which include but are not limited to relevant education, skills, job-related knowledge, qualifications, work experience, credentials, and/or geographic location. Your recruiter can share more on target salary for your location during the interview process. Coalition, Inc. reserves the right to modify this range as needed.

Perks

  • 100% medical, dental and vision coverage
  • Flexible PTO policy
  • Annual home office stipend and WeWork access
  • Mental & physical health wellness programs (One Medical, Headspace, Wellhub, and more)!
  • Competitive compensation and opportunity for advancement

Why Coalition? 

We’re a remote-first, mission-driven team committed to building a more inclusive culture with people of all different backgrounds. We trust our team members to take responsibility, share ownership, and put in the work to help us in our pursuit to solve digital risk.

Coalition’s exceptional growth stems from its ability to address real-world problems for organizations of all sizes and remain true to our founding values of character, humility, responsibility, purpose, authenticity, and inclusion. 

We’re always looking for collaborative, inquisitive individuals to join #OurCoalition.

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Privacy Notice

Coalition is committed to protecting your privacy and handling your personal information responsibly. We collect, use, and store personal information as necessary for the recruitment process and in compliance with applicable privacy laws and regulations in all regions where we operate. We want you to understand what personal information we collect, how we use it, and your rights regarding access, correction, and deletion of your data where applicable. Information submitted, collected, and processed as part of your application is subject to Coalition's Privacy Policy. For further details, please review our full Privacy Policy or contact us with any questions regarding how your information is handled.

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Anti-Discrimination Notice

Coalition is proud to be an Equal Opportunity employer. Our policy is to provide equal employment opportunities to all individuals, without discrimination or harassment on the basis of any characteristic protected by applicable laws in each country where we operate. This commitment includes, but is not limited to, ensuring equal treatment in recruitment, selection, training, promotion, transfer, compensation, and all other aspects of employment. Coalition does not tolerate discrimination or harassment of any kind, and we are dedicated to fostering an inclusive and supportive workplace.

 

Accommodations

Coalition is committed to providing reasonable accommodations to qualified individuals with disabilities, including applicants and employees, in accordance with applicable laws and regulations in each country where we operate. Our policy is to support equal opportunity in the hiring process by considering qualified applicants regardless of disability or other protected characteristics, unless providing accommodation would impose an undue hardship or disproportionate burden. If you require accommodation to complete an application, interview, pre-employment testing, or participate in the selection process, please contact us at [email protected]. We also consider all qualified applicants, including those with criminal histories, in line with applicable laws and regulations in each jurisdiction.

 

To all recruitment agencies: Coalition does not accept unsolicited agency resumes. Do not forward resumes to our email alias, employees, or other physical or virtual organization locations. Coalition is not responsible for any fees related to unsolicited resumes.