JR 4534
Contracts Administration Specialist
Los Angeles, CA 90004
Salary: $27.87 to $34.41 per hour
Pay Frequency: 24 Pay Periods Per Year
Full Time
Non-Exempt
Driving Required

PATH is seeking candidates passionate about helping others make a positive change in their lives to join our Quality Assurance & Compliance team as the Contracts Administration Specialist at the RHC Office.

ABOUT PATH
Since its foundation in 1984, PATH (People Assisting The Homeless) has pioneered bold and effective approaches to assist people experiencing homelessness. PATH operates services throughout California, connecting our clients to a comprehensive continuum of homelessness prevention, street outreach, employment preparation and placement assistance, individualized case management, supportive services, interim housing, and permanent supportive housing. 

ABOUT THE JOB
As part of the Quality Assurance & Compliance team, the Contracts Administration Specialist is responsible for contract administration including drafting, preparing, processing and tracking contracts and amendments for PATH with its funders and subcontractors. The position is also responsible for administration of contracts and grant data in PATH’s contracts management system.  

Position Responsibilities include: 

•  Serve as an administrator for the contract management system. 
• Execute, track, and report on PATH’s government and public grant portfolio. 
• Perform review of incoming program contracts and grants. Notify applicable staff of receipt and acknowledgement of contract scope, budget and provisions. Outline contract compliance provisions for implementation. 
• Serve as an expert on grant compliance and interpretation of OMB Circulars and applicable government regulations. 
• Collaborate with leadership to create contract boilerplates for agreements and amendments between PATH and its sub-contractors and professional service contractors. 
•  Further develop agreements, and MOUs pertaining to grant awards for contracted services, in collaboration with program and fiscal management. Ensure accurate Statements of Work, Budgets and contract provisions are integrated into the agreements and amendments. 
• Draft, prepare, process and track contracts and amendments between PATH and its sub-contractors and professional services contractors. 
• Process and maintain current file of documentation needed to verify subcontractor obligations stipulated in agreements and amendments. 
• Research regulations governing funds received from Federal, State, and local government to prepare contracts for PATH and its contractors. 
• Enter contract data and processing information into the contract management system  
• Prepare reports on contracting metrics on a weekly and monthly basis for submission to leadership 
• Assist in the preparation and delivery of other reports generated from the contract management system by other departments as directed 
• Perform data quality reviews of data entered into the contract management system 
• Must demonstrate a commitment to diversity, equity, and inclusion through inclusive service delivery, continued learning and development, modeling inclusive behaviors, contributing to an inclusive work environment, proactively mitigating bias in internal and external systems as well as interactions with internal and external stakeholders. 
•  Perform all other duties as assigned or required.

WHAT YOU BRING
We’re looking for candidates with:

• Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks.
• Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Work effectively with others, contributing to team goals and recognizing the strengths and contributions of others.
• Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention.
• Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Think outside the box, generating innovative solutions to problems or challenges.
• Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome.
• Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries.

PREFERRED QUALIFICATIONS

• Master’s degree in legal field 
• A 2-4 year degree specializing in paralegal studies, Paralegal Certificate, or other relevant training certification/education

MINIMUM QUALIFICATIONS

• Four (4) years of experience in related job functions in government or non-profit industry and BA degree in related field 
• Or at least Six (6) years of related experience in government or non-profit industry

MANDATORY REQUIREMENTS
Regardless of qualifications, candidates must:

• Have employment eligibility verification
• Have or be able and willing to obtain CPR/First Aid training
• Successfully complete the following as a condition of hire:
  • Tuberculosis Test
  • Background Screening
  • Drug Test

DRIVING
Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must: 

• Have reliable transportation
• A valid driver’s license
• Proof of insurance and ownership for personal vehicles used during work duties
• The ability to qualify for PATH's insurance coverage