Time Type:

Full time

Hours per Pay Period:

80

Shift:

Day Shift

Minimum:

$27.21 USD

Maximum:

$34.98 USD(This represents the rate for an individual with significant experience in this job)

Department:

Human Resources

Current Bay Area Hospital Employee: If you are a current Bay Area Hospital employee, please apply through the Workday internal career site.

The future looks bright at Bay Area Hospital, and we are always searching for quality people to join our team. We offer a great atmosphere, competitive pay, a wide array of benefits, and many growth opportunities for our employees.

Job Description:

Recruitment Coordinator

EXPECTATION FOR ALL EMPLOYEES

Support the organization’s mission, vision and values by adhering to the behavioral standards of Bay Area Hospital. Effective communication skills and the ability to work effectively with people from various backgrounds are critical.

POSITION SUMMARY

Provides administrative and operational support to the Senior Recruiter and Human Resources team in coordinating recruitment and onboarding activities. Serves as a point of contact for candidates, hiring managers, and staffing partners to ensure a smooth, efficient, and compliant hiring process for employees, travelers, and contingent workers.

POSITION SUMMARY

Provides administrative and operational support to the Senior Recruiter and Human Resources team in coordinating recruitment and onboarding activities. Serves as a point of contact for candidates, hiring managers, and staffing partners to ensure a smooth, efficient, and compliant hiring process for employees, travelers, and contingent workers.

PRINCIPLE DUTIES AND RESPONSIBILITIES

(Essential job requirements listed in bold)

• Supports the Senior Recruiter in coordinating recruitment activities across departments
• Maintains Human Resources Information System (HRIS) data related to recruitment and hiring processes
• Assists hiring managers with clerical aspects of recruitment processes in alignment with established policies and procedures
• Assists with posting job requisitions to internal and external platforms
• Coordinates interview scheduling, candidate communication, and logistics on behalf of the Senior Recruiter and hiring managers
• Assists with offer preparation and coordinates pre-employment steps
• Assists with onboarding activities for new hires, including background checks, orientation scheduling, and required documentation

• Provides coordination support for traveler and contingent worker recruitment processes
• Assists with communication between staffing agencies, candidates, and hiring managers
• Tracks submissions, interview scheduling, and onboarding requirements for agency and temporary staff
• Coordinates onboarding requirements (e.g., licensure, background checks, health clearances) to ensure timely start dates
• Maintains documentation and tracks compliance requirements for traveler and contingent workers
• Assists with scheduling orientation and assignment start logistics

• Processes new hire, traveler, agency, and temporary employee paperwork to support timely onboarding
• Supports the process for internal employee status changes (e.g., transfers, changes in hours)
• Acts as a support liaison with employment agencies, traveler staffing firms, and vendors
• Assists with recruitment advertising and job fair coordination
• Coordinates travel arrangements for candidates and incoming travelers as needed
• Performs clerical tasks related to screening volunteers and students
• Greets and assists applicants, visitors, physicians, and staff
• Compiles recruitment data and assists in preparing reports and tracking metrics
• Maintains recruitment and onboarding materials and packets
• Performs general clerical duties (phones, correspondence, filing, administrative support)
• Performs other duties as assigned

SKILLS AND ABILITIES

(Essential job requirements listed in bold)

• Demonstrates the ability to use a personal computer and HR systems (e.g., HRIS, applicant tracking systems)
• Demonstrates the ability to operate standard office equipment
• Demonstrates strong organizational and coordination skills with attention to detail
• Demonstrates effective oral and written communication skills
• Exhibits the ability to interact professionally with candidates, staff, and external partners
• Maintains confidentiality and handles sensitive information appropriately
• Maintains regular, consistent and punctual attendance
• Ability to manage multiple tasks and priorities in a fast-paced environment

EDUCATION/CERTIFICATIONS/LICENSES/DEGREES

(Essential job requirements listed in bold)

• High school diploma or equivalent required
• Bachelor’s degree in Human Resource Management or related field preferred
• Basic medical terminology preferred

EXPERIENCE

(Essential job requirements listed in bold)

• Minimum 1-2 years of administrative or coordination experience required, preferably in HR, recruitment, or healthcare setting required
• Previous customer service experience
• Recruiting experience preferred

GENERAL INFORMATION

Union Affiliation:  None

Compensation Grade:

E

Compensation Grade Profile:

E - Hourly

Bay Area Hospital is an Equal Opportunity Employer.

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