Number of Job Openings Available:

1

Date Posted:

October 31, 2024

Department:

16003810 Staffing Center

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union

Weekend Rotation:

None

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

• Full-time, 1.0 FTE (80 hours per 2-week pay period)
• 8-hour day shift
• No weekends--No major holidays

Job Description:

Creates schedules and manages timecards for supported departments in accordance with staffing and scheduling guidelines. Supports daily staffing office functions.

Principle Responsibilities

• Scheduling Responsibilities.
  • Utilizes staffing technology to generate preliminary, daily and long-range staff schedules to meet department needs in accordance with staffing and scheduling guidelines.
  • Uses electronic staffing technology to process staff schedule requests.
  • Becomes familiar with the use of position control and how it relates to hiring and schedule impact.
  • Implements annual scheduling processes for following year.
  • May schedule and track employee’s required education.
• Timecard Responsibilities.
  • Uses staffing technology to process timecards in compliance of timecards guidelines including; timecards adjustments, trades, code according to the system acuity tool and paid time off processing.
  • Inputs, updates, and reconciles timecards for accurate payroll processing.
  • Help employees resolves payroll disputes in conjunction with the payroll service center.
  • Reviews closely with unit leadership any variances pertaining to unit budget impacted by timecards.
• Staffing Responsibilities
  • Functions in the Staffing Coordinator role when needed, at least one time per month (An exception may be made for Resource Support Coordinators already in the role with discussion with manager.)
  • Generates accurate and timely reports.
  • Rotates weekend call shifts to cover staffing.
• Department Responsibilities
  • Attends, participates, and may lead huddles when appointed.
  • Provides administrative and operational support for routine business support tasks and activities.
  • Escalates questions to senior level Resource Support Coordinators or department leaders
  • Maintains standard work and processes identified in department.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 2 to 5 years basic Computer skills, such as knowledge of Windows, Word and Excel

Preferred Qualifications

• High school diploma or GED
• Associate's or Vocational degree
• 2 to 5 years experience working in a fast-paced medical environment with the ability to identify priorities, work independently, problem solve and multi-task
• 2 to 5 years Staffing Office Experience

Physical Demands

• Sedentary:
• Lifting weight Up to 10 lbs. occasionally, negligible weight frequently