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Closing Date:

11/04/2025

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

COM | Internal Med Cardiology Admin

Department's Website:

Summary of Job Duties:

The Program Manager is a dynamic leader who helps drive the success of the College of Medicine’s Department of Internal Medicine. In this role, you’ll oversee one ACGME-accredited and one non-ACGME fellowship while managing vital business operations—from budgeting, finance, and data projects to procurement, travel, and revenue cycle management. As the department’s go-to Travel Manager, you’ll create efficient systems, streamline reporting, and keep operations running seamlessly. You’ll also collaborate closely with the Division Director, Administrator, and Service Line Leadership to coordinate strategic projects, lead special initiatives, and help turn big ideas into results. This is a key opportunity to make an impact, strengthen programs, and help advance the mission of academic medicine.

If you’re an organized, solutions-driven professional who thrives in a fast-paced, collaborative environment—apply today and be part of something meaningful!

Qualifications:

• Bachelor's degree plus four (4) years of project/program management experience or

• Associate's degree plus six (6) years of project/program management experience or

• High School diploma/GED plus eight (8) years of project/program management experience required.

Knowledge, Skills & Abilities:

• Proficient in MS Office Suite.

• Excellent written and verbal communication skills.

• High level of accuracy in work is required.

• Excels at planning and organizing.

• Ability to manage multiple projects is essential. 

• Must exhibit above-average skill level in the ability to edit work for spelling and grammar.

• Good listening and comprehension skills are essential.

• Ability to multitask required.

• Excellent time management skills.

• Ability to establish and maintain collaborative relationships.

• Knowledge of Workday business processes preferred.

Additional Information:

Responsibilities:

• Manage 1 ACGME fellowship and 1 non-ACGME fellowship within Cardiology. Serve as backup to other fellowships as needed.

• Manage and maintain all documentation and records required for Fellowship Programs to ensure compliance with Graduate Medical Education (GME) accrediting agencies and UAMS College of Medicine policies.

• Assist Program Directors in developing, implementing, and monitoring fellowship program improvements, didactic curricula, and assessment activities.

• Coordinate educational activities, in-service and written examinations, and evaluation processes for fellows, faculty, and programs, including 360-degree performance assessments.

• Oversee application and recruitment processes through ERAS or other platforms, including communication with applicants, scheduling interviews, and organizing faculty selection meetings.

• Complete all administrative processes for fellows, including onboarding, advancement, graduation, certificate requests, and visa management.

• Maintain records and data in New Innovations, including attendance tracking, evaluation requests, billing data submission, and reporting requirements.

• Support Program Directors with meetings and events by scheduling rooms, arranging catering, attending relevant UAMS or national training sessions, and maintaining up-to-date program knowledge.

• Oversee and approve all departmental and service line travel requests, ensuring appropriate funding, accurate logistics, timely reimbursements, and full compliance with institutional and departmental policies.

• Serve as the primary point of contact for travel-related inquiries, providing guidance, support, and problem resolution for faculty, staff, and trainees.

• Organize educational sessions, conferences, and meetings, managing attendance tracking, and collecting evaluations through New Innovations or manual systems.

• Provides logistical support such as scheduling rooms, arranging food and refreshments, and ensuring smooth event execution.

• Manages faculty recruitment for the division, creates itineraries, coordinates travel, and coordinates all activities for the recruitment.

• Purchase educational and research material, supplies, and catering orders. Manages the monthly reconciliation of P-Card purchases. By handling these logistical and financial details, the role ensures that items are reconciled weekly. This position helps troubleshoot issues with outstanding orders, invoices, or exceptions and maintains a cordial working relationship with our Institutional Procurement team.

• Prepare, track, and maintain a variety of detailed financial reports to support departmental operations. These reports encompass RVW faculty reports, foundation accounts, grant and clinical trial funding, residual fund balances, and other financial reports as needed.

• Assist with projects and missions as needed to ensure that daily operations run smoothly and that all administrative and logistical tasks are completed efficiently.

• Back-up support includes procurement activities, Inventory Management, contract management, and vendor communications when primary staff are unavailable.

• Perform other duties as assigned.

Salary Information:

Salary is commensurate with education and experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Frequent Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking

Occasional Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Benefits Eligible:

Yes