Job Description:

• Role title: Administration Officer

• Role type: Casual

• Role grade: Administration Officer Level 3

• Department and location: Correctional Health, Parklea Correctional Centre

• Salary: $68,338.78 to $70,468.73 per annum plus casual loading

Better and fair care.  Always.

We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services. 

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs. 

About the role

• Assist with data entry to JH clinical system PAS, JHeHS and Chime in a timely manner.
• Ensure the patient’s right to privacy and confidentiality is always maintained.
• Participate in ongoing Data audits as directed by the Senior Data & Reporting Manager.
• Use computer systems (including PAS and JHeHS) to locate required health information. Update information and systems according to procedure to maintain accurate information.
• Undertake mark back and sort all records returned to HIS to ensure appropriate allocation and dispersal within the department of complete and incomplete records.
• Maintain ROI database and follow up on return of information request.
• Provide help and admin support to Nursing staff as requested by the Senior Data & Reporting Manager
• File medical records and loose paperwork according to the MRN in terminal digit order. 

About you

• Proficient in word processing, spreadsheet, and database software, including Microsoft Office

• Ability to work in a high-pressure, high-volume environment, both independently and as part of a team

• Proven ability to plan, organize, and prioritize tasks, with exceptional attention to detail

• Strong communication and customer service skills, with the ability to adapt to diverse client needs

• Availability to work weekends when required

Why work at St Vincent’s?

• Join us on our mission to provide care to all, including the most at-risk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program.  Make a proportion of your salary tax-free

• Committed to financial support for educational development, scholarship programs, paid study leave

About Parklea

In this role you will be based at Parklea Correctional Centre.

• A major Sydney prison with capacity for 1,800 male patients

• Our team of clinical & non-clinical employees provide high quality & compassionate care to the inmates

• A dynamic place where our people tend to learn a lot & diversify their skills & healthcare experience

• Employees receive additional environmental allowances based on position

• Onsite free parking, a café, gym, and changing room facilities

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

How to apply

The closing date for applications is 21st August 2025

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with the role.

Respectfully, this role is not open to recruitment agencies.

Review the following documents:

JR107534_SVHS - How to address the Selection Critieria.pdf

JR107534_Health Declaration Form.pdf

JR107534_SVCH Adminstration Officer - Health Information Position description revised.pdf

JR107534_Job Demands Checklist 2018 Adminstration Officers.pdf

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct