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All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Closing Date:

09/20/2025

Type of Position:

Professional Staff - Operations

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

CHP | DN/GC Dept Admin

Department's Website:

https://healthprofessions.uams.edu/
https://healthprofessions.uams.edu/genetic-counseling/
https://healthprofessions.uams.edu/dietetics-and-nutrition/

Summary of Job Duties:

This position is located in Little Rock; remote work is not available.

The Executive Assistant II in the College of Health Professions provides administrative support to the Associate Dean for Research, the Chair of the Dietetics and Nutrition Program, and the Chair of the Genetic Counseling Program. The role supports the daily operations of assigned programs by coordinating communications, scheduling, reporting, and student recruitment/admissions activities. Responsibilities also include preparing and processing contracts and affiliation agreements, maintaining office equipment and supply inventories, and managing work orders with campus services. Working in a collaborative team environment, this position follows established policies and procedures and receives detailed instructions for new assignments while performing routine duties independently.

Qualifications:

Minimum Qualifications

• Baccalaureate Degree plus three (3) years of administrative or related experience OR High School Diploma/GED plus seven (7) years of administrative or related experience
• Must be proficient with Microsoft Office programs, including Outlook, Word, SharePoint, Forms and Excel. Must have good communication skills.
• Must be detailed oriented, self-directed, motivated, team-oriented, have ability to multi-task, possess strong organizational skills, problem-solving skills, time management, excellent written and oral communication and interpersonal skills.

Preferred Qualifications

• Three (3) years of executive office experience preferred
• Experience with Workday is preferred.

Additional Information:

Responsibilities:

Inventory and Financial Reporting

• Maintain office equipment and assist with inventory of office, educational, and clinical supplies.

• Prepare and process work orders for Physical Plant, Telecommunications, and Creative Services.

• Serve as the primary contact for Property Services to ensure accurate department inventory records.

• Prepare and distribute financial reports as required.

• Collect and deposit funds following UAMS/CHP Cash Handling Procedures.

Communication, Scheduling, and Reporting

• Serve as primary point of contact for vendors, internal, and external stakeholders.

• Prepare and process correspondence including letters and memoranda.

• Schedule and attend department meetings; assist with agenda preparation and compile/distribute meeting materials.

• Coordinate special events including facility reservations, catering, and logistics.

• Reserve classroom space in accordance with course schedules.

• Provide administrative support for faculty research and scholarly activity, including semi-annual reporting.

• Upload syllabi and course evaluations to the College SharePoint site.

• Complete adjunct faculty request documentation and submit to the Dean’s Office by established deadlines.

Student Recruitment and Admissions Support

• Manage and update the database for incoming student applications and transcripts.

• Assist co-chairs, directors, and faculty with the admissions process by:

  • Responding to applicant inquiries.

  • Scheduling admission interviews.

  • Ensuring compliance with CHP, UAMS, accreditation, federal, and state regulations.

• Maintain confidentiality of all applicant information.

• Prepare admissions letters, packets, and acknowledgment correspondence.

• Organize and process recruitment materials for faculty and student recruitment activities.

Research Support (CHP Research Assistant)

• Compile and manage the bi-annual Scholarly Activities report.

• Track and notify the College of upcoming research activities and grant opportunities.

• Monitor and report CHP grant submissions and deadlines.

• Attend Scholarly Activities Committee meetings.

• Maintain and update the CHP Research website with accurate information.

Other Duties as Assigned

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Sitting, Talking

Frequent Physical Activity:

Feeling, Manipulate items with fingers, including keyboarding

Occasional Physical Activity:

Crawling, Crouching, Kneeling, Lifting, Pulling, Pushing, Reaching, Standing, Walking

Benefits Eligible:

Yes