Scheduled Hours

37.5

Position Summary

The Coordinator, Individual Giving supports one of the Territory Executive Directors on the Individual Giving team. This position reports to the Senior Manager of Support Services, Individual Giving and is part of the Individual Giving administrative team. Responsibilities include administrative support for the Executive Director, project management, creating, updating and distributing multiple monthly, quarterly and annual reports. The Coordinator plays a critical role in supporting the Individual Giving team and provides necessary and timely information for effective decision making by the Executive Director.

Job Description

Primary Duties & Responsibilities

• Provide administrative support to the Executive Director of one of the Individual Giving territories, including calendar management, travel arrangements, expense reports, telephone support, assisting with organizing meetings including agendas and projects. Serve as resource for Executive Director in managing special projects, which may include preparing, editing and proofreading documents.
• Create and maintain multiple reports for the territory Executive Director and Associate Vice Chancellor, Individual Giving. Reporting may involve submitting data requests, utilizing CRM system, formatting raw data, etc. This includes monthly, quarterly, annual and other reports as needed.
• Serve as a resource to other members of the administrative team within the assigned territory, including but not limited to filling in as needed when administrative assistants are out of the office, assist with additional project support, etc.
• Perform other duties as assigned to support goals of Individual Giving team.

Preferred Qualifications

• Bachelor’s degree.
• Experience in university advancement or other complex organization.
• Experience working with database systems.
• Experience working in a professional office setting.
• Highly motivated individual with a strong ability to multi-task, organize, and prioritize competing assignments with little or no supervision is essential.
• Ability to exercise considerable initiative and judgment in planning and carrying out assignments.
• Proficiency with computers and software packages including Microsoft Office.
• Excellent verbal and written communication skills with precise attention to detail.
• Team player with courteous interpersonal skills.
• Ability to handle confidential information in a discrete and responsible manner.

Required Qualifications

High school diploma or equivalent high school certification plus three years of work experience, or equivalent combination of education and experience.

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.