Job Title

Business Administrator II – Office of the Provost

Agency

Tarleton State University

Department

Division of Academic Affairs

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Are you ready to play a pivotal role in shaping faculty employment processes and supporting academic excellence at the heart of our university? We are seeking a detail-oriented and proactive Business Administrator II to join our dynamic Academic Affairs team, where your expertise will help streamline staffing functions and support faculty success.

The Business Administrator II, under the general supervision of the Provost, provides complex administrative contributions in Academic Affairs to support faculty staffing needs. Coordinates and performs the creation, posting, and processing of actions in the HRIS System or related systems. Develops, implements, evaluates, and manages staffing processes in accordance with internal and external regulatory requirements, best practices, and university or agency needs. Provides expertise to supervisors and employees with workday and staffing-related questions. 

This is an in-person office position located on the Stephenville Campus with work hours of Monday to Friday from 8:00 am to 5:00 pm or as work requirements indicate. The position may require work responsibilities outside of normal business hours. Work hours may vary during peak season. No visa sponsorship is available for this role. Must be able to work remotely at the discretion of the University. 

Responsibilities: 

• Coordinates the creation, posting, and processing of actions in Workday by connecting with and training administrative personnel. Primary duties include the exercise of discretion and independent judgment with respect to matters of significance. Supervises the support and assistance of employees and managers in staffing and/or payroll-related functions (data changes). 

• May coordinate complex academic affairs staffing functions including position reclassifications and promotion to support the Tenure & Promotion process.

• Develops, implements, evaluates, and reviews faculty staffing-related processes in accordance with internal and external regulatory requirements, best practices, and university needs. 

• Oversees the maintenance of faculty records and ensures the accuracy of files and compliance with applicable Texas A&M University System rules/regulations, Texas Higher Education Coordinating Board rules/regulations, Academic Affairs office processes, state and federal laws and regulations and other external constituencies. Oversees the auditing of faculty files. 

• Investigates complex faculty staffing and/or payroll errors and works with stakeholders on identifying appropriate corrective action. 

• Develops and analyzes complex staffing reports, summaries, reviews, and related documents. Audits staffing and/or payroll documents as necessary. 

• Assists Vice President with communication responsibilities associated with the Division. Prepares correspondence and communications for internal and external contacts. Assists in the drafting of procedures and policies for administrative review. Assists in coordinating the review of policies, rules, and procedures for the university community.

• Provides expertise to supervisors and employees with faculty staffing questions. Partners with managers to understand the department's current and future staffing challenges and identifies needs and opportunities for improvement. 

• Prepares documents for workshops and presentations. Provides guidance to departments regarding academic affairs practices, compliance, laws, regulations, and ethics. Assists in creating formal and informal messages as appropriate for intended audiences. Effectively communicates academic affairs processes, practices, and policies to employees. 

• Works with international services, faculty affairs, student employment, graduate professional school, research, and tax on complex questions and results. Oversees and serves as a liaison in employment matters.

• Maintains knowledge of federal, state, and university rules, regulations, and standard administrative procedures that govern employment.

• Prepares complex academic affairs reports. Presents reports to leadership and management, if applicable. Oversees studies regarding faculty staffing needs and problems and recommends actions. Oversees the collection and dissemination of survey results.

• May oversee and/or coordinate the planning and logistical support for events and programs.

• May serve as a resource for other departments, colleges, and/or divisions on faculty staffing functions.

• May cross-train on specialized academic affairs in an assigned area, such as classification and compensation, immigration, onboarding, payroll, performance evaluation/management as it pertains to Tarleton State University statement of expectations (SOEs), and recruitment.

• Collaborates with main Human Resources on updates to processes, services, and programs. Attends human resources training and/or informational meetings.

• May mentor and assist the team lead with supervision of assigned staff.

• Performs other duties as assigned

Education and Experience: 

• Bachelor's degree in applicable field or equivalent combination of education and experience.

• Six years of related experience. 

Knowledge, Skills, and Abilities: 
Knowledge of word processing and spreadsheet applications. 
Interpersonal and communication skills. 
Planning and organizational skills. 
Ability to multitask and work cooperatively with others. 

Salary

Commensurate with experience

Salary range is $53,745.00 - $76,321.00 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!
• Doctoral Educational Assistance – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.