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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Student Recruitment

# of Open Positions:

1

Faculty/Service - Department:

Liaison, Canadian Market

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

August 29, 2024

Closing Date:

September 08, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$77,637.00 - $98,070.00

About Student Affairs :

Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events and varsity sports activities, we run an innovative career development and experiential learning program and much more!

There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.

Position purpose:

The Liaison Officer represents the University of Ottawa as an expert and acts as a marketing officer to promote the University (especially its undergraduate programs) throughout Canada and the Unites States to generate admissions applications to achieve the University’s enrollment objectives. The incumbent helps develop the University’s recruitment plan and maintains close relationships with high school and CEGEP guidance counsellors, faculty communication officers, the Admissions Office, and the Marketing and Communications offices. In addition, the Liaison officer develops and organizes events, both in-person and virtually, in response to the needs of their market and to help convince admitted students to accept their offer.  They also ensure that the information presented, and publications distributed to students are accessible and that they meet the students’ needs. The Liaison Officer’s role is essential to maintaining a positive reputation for uOttawa.

In this role, your responsibilities will include:

• Develops and implements uOttawa's recruitment strategy for their assigned market in accordance with the University's overall recruitment strategy and objectives. Advises communications officers in the faculties to assist in their recruitment efforts. Evaluates the effectiveness of the recruitment strategies for their market and makes changes as required.
• Represents the University to counsel students, parents and guidance counsellors on the admission process, programs, scholarship and financial aid program, career opportunities for graduates, and other services. Promotes uOttawa and its programs through visits to educational institutions, information fairs and school events. Organizes travel for out-of-town visits.
• Prepares and delivers dynamic presentations to high school, CEGEP, and other prospective students, with group sizes ranging from five to over 200, in person, and virtually, travelling by rented car for a minimum of 17 weeks during the year. Working flexible hours during travel weeks, the incumbent can also adjust their presentation style and topics to suit the audience and incorporate new technologies into presentations.
• Establishes close and sustained relationships with school guidance counsellors and teachers in their assigned market.
• Responds to enquiries (phone calls, email, and virtual meetings) from students, parents, and guidance counsellors. Ensures prompt and efficient service by providing complete and accurate information at all times.
• In collaboration with other sectors at the University, organizes special events for their market, ensuring that budgets are respected, and the event is promoted. Evaluates the impact and customer satisfaction of each event.
• Contributes to the preparation, publication, and distribution of recruitment tools (e.g. brochures, email campaigns, guides, websites, etc.) through their knowledge of the 16-22 age group for their assigned market.
• Participates in the training of new liaison officers and acts as a mentor and resource person to colleagues and communications/marketing officers in faculties and departments across the University. Participates in the preparation of an annual training program.
• Represents the University on provincial advisory committees. Understands the strengths and weaknesses of our Canadian competitors and provides feedback to enable the University to adjust quickly to changes in the marketplace.

What you will bring:

• Undergraduate degree in any field, or an equivalent combination education and work experience. Considered an asset if degree is in marketing, communications, public relations.
• Minimum 3 year of experience in client services, sales, marketing, public relations, or other similar experiences dealing with the public.   
• Holds a valid G class driving license and must be at least 21 years old within the first month of hiring (requirement for a car rental due to distance and material transport needs).
• Experience in public relations or making public presentations in both official languages and the ability to design presentations for a variety of audiences, both in-person and virtually.
• Experience in client services as a resource person. Ability to understand and maintain a vast amount of detailed knowledge and dealing with a diversified clientele.
• Experience in developing promotional materials (publications, brochures, promotional items, and other promotional material).
• Excellent judgement and initiative with superior problem-solving skills.
• Good interpersonal and communication skills, tact and diplomacy.
• Strong analytical skills, critical thinking and decision-making skills;
• Strong organizational and time-management skills.
• Ability to work under pressure with minimal supervision.
• Demonstrated ability to work in a team.
• Advanced level of competency with the Microsoft Office 365 Suite including PowerPoint, Word, Excel, Teams, OneDrive, and the ability to keep up with and adapt to changing technology.
• Experience with and knowledge of a CRM tool (such as Talisma) is an asset.
• Familiarity with virtual communication tools such as Microsoft Teams, Zoom, Virtual bookings and scheduling technology.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.