Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

11/02/2024

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

APWP | Academic Pathways and Workforce Partnerships

Department's Website:

https://partnerships.uams.edu/

Summary of Job Duties:

The Division Administrator is the senior administrative and financial authority in the Division for Academic Pathways and Workforce Partnerships (APWP). This person directs finance & budgeting, human resources, communications, strategic planning, as well as division operations. The Division Administrator serves as a strategic partner to the Vice Chancellor, providing day-to-day leadership and representing the APWP both within and outside of UAMS.

Qualifications:

Minimum Qualifications

• Bachelor’s degree plus 6 years’ experience in budget, finance and human resource management
• 6 years of experience in budget, finance management and human resource management

Preferred Qualifications

• Master’s degree
• 3 years of relevant experience in higher education finance and HR, preferably within UAMS
• A thorough and comprehensive knowledge of UAMS policies and procedures, as well as a deep acquaintanceship with all UAMS colleges, institutes, as well as the integrated clinical enterprise.  Fluent in Workday, FFTA, TRACKS, nTracts

Additional Information:

Responsibilities

• Responsible for the creation and management of all budgets falling under the division, including individual program budgets that cross multiple funds
• Partners with program leaders to develop program budgets and tracks compliance; in the absence of a formal budgeting system devises an annual plan for the use and replenishment of Foundation funds
• Develops a fund accounting system to ensure accountability and enable calculation of return on investment where appropriate
• Develops consistent budgeting and financial management procedures and processes; performs regular financial forecasts
• Calculates ROI and cost/impact analysis for the summer and other signature programs/incentives
• Monitors cash handling procedures, performing internal audits as needed; negotiates & administers all grants and contracts held by the division
• Reviews contracts and MOU’s with vendors and partners to ensure compliance with university’s policies
• Coordinates with APWP staff to prepare required reports; functions as the principal approver for all purchasing, travel, and financial transactions
• Fluent in SAP, FFTA, TRACKS, nTracts, plus any other division-held systems; responsible for all the activity of the division’s Foundation accounts.
• Partners with the Vice Chancellor for the DAPWP to ensure the financial viability of the division by advising on funds use and financial forecasting and by developing both short- and long-term strategic plans
• Oversees hiring, onboarding, and training for new staff; works with the UAMS Office of Human Resources to ensure division compliance with UAMS rules and policies
•  Demonstrates proficiency in all Human Resources functions and systems and invests in continuing education to stay abreast of changes
• Resolves facilities & IT problems as they arise; leads the division’s operations to include procurement, IT, facilities, human resources, and financial management
• May supervise/oversee administrative support personnel as needed.
• Active participant in the UAMS Administrative Council, HR Advisory Council, Grants Management Alumni Group, and other relevant UAMS bodies; advocate for the DAPWP across all UAMS divisions and missions
• Performs other duties as assigned

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Sitting, Talking

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding

Occasional Physical Activity:

Crouching, Kneeling, Reaching, Standing, Stooping, Walking

Benefits Eligible:

Yes