IDEXX is seeking a highly motivated and experienced Administrative Associate Sr. IV to provide strategic and operational support to the Vice President & General Manager of Water and OPTI.

The position will act as the primary point of contact for the VP and serve as a key liaison across the leadership team and external stakeholders. You’ll triage and delegate critical work, manage high-stakes priorities, and help ensure seamless execution across a broad portfolio of strategic, operational, and logistical initiatives to support Water business as well as additional office activities at Horizon Center.

In the role of Senior Administrative Associate:

• Provide high-level administrative support to the Vice President & General Manager of Water and OPTI , and their team, with professionalism, discretion, and efficiency.  

• Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials.

• Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions. 

• Review the VP & GM direct reports’ expense reports making sure that those reports are accurate and complied with IDEXX travel policy.

• Assist with presentation creation and will join key meetings when appropriate to stay ahead of deliverables and identify support opportunities.  

• Manage projects of varying scope and complexity. 

• Remain knowledgeable of business unit policies. 

• Facilitate information flow among team members, answer questions and provide supply information as needed.

• Be a “go to” person for a dynamic, collaborative, and fast paced team globally.

What You Need to Succeed: 

• Minimum 5 years of executive support experience in a corporate environment. 

• You will need to be a master multi-tasker with the ability to shift priorities easily and often. 

• You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list. 

• Exceptional communication skills with close attention to detail. 

• Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions. 

• Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged. 

• Experience working in Smartsheet a plus but not required.

• You must demonstrate a high level of service and professionalism. 

• You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited. 

Location:  Candidates will be required to be on site 3 days a week at our Horizon Center in Scarborough, ME.  

What you can expect from us:

• Hourly rate of $28/hr + based on experience

• Eligible for annual bonus

• Health / Dental / Vision Benefits Day-One   

• 5% matching 401k   

• Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more

Why IDEXX?

We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from disease. We have customers in over 175 countries and a global workforce of over 10,000 talented people. 

So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. 
  
Let’s pursue what matters together.  

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.  

IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.

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