As the administrative assistant for three departments, including Expertise, Products and Advanced Markets, you play a key role in supporting business development managers and sales leadership teams. You help improve the efficiency of business operations by providing strong administrative, operational and organizational support. You facilitate logistics management, information flow, the production of reports and cross-sector collaboration. You coordinate multiple initiatives and projects simultaneously in a bilingual environment and interact regularly with internal partners at various levels of the organization. More specifically, you will be required to:

• Provide administrative support to managers by managing and tracking their calendars, calls and emails. Ensure information is prioritized, processed and shared effectively in accordance with established guidelines.

• Help plan logistics for various events, including team meetings, committee meetings, travel, in-person and virtual meetings and recognition activities.

• Perform various administrative duties related to internal management, such as tracking expense reports, preparing agendas, keeping documents up to date, tracking key operational indicators, onboarding and offboarding employees and consultants, and coordinating consultant-specific administrative processes. Administer and update the organization chart, contact lists, mandatory training follow-ups and shared communication channels.

• Prepare for and provide support for meetings, including management committee meetings, take minutes and follow up on related actions and decisions.

• Prepare, consolidate and issue operational and financial monitoring reports to stakeholders.

• Serve as a liaison between the management team, sales teams, internal partners and support functions, while handling requests quickly and efficiently.

• Support operational and administrative projects, from the planning phase to execution and follow-up.

• Carry out various secretarial tasks, including writing, formatting, updating, producing and revising documents from different sectors.

What we offer*

• Competitive salary and annual bonus

• 4 weeks of flexible vacation starting in the first year

• Defined benefit pension plan that provides predictable, stable income throughout retirement

• Group insurance including telemedicine

• Reimbursement of health and wellness expenses and telework equipment

* Benefits apply based on eligibility criteria.

What you bring to the table

• Trade school diploma in a related field

• A minimum of three years of relevant experience

• Please note that other combinations of qualifications and relevant experience may be considered

• Knowledge of French is required

• Advanced proficiency of English due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients

• Advanced intermediate proficiency with the Office 365 suite, including Outlook, Word and PowerPoint

Action oriented, Communicates effectively, Customer Focus, Differences, Interpersonal Savvy, Nimble learning, Plans and aligns, Situational adaptability, Tech savvy

Trade Union (If applicable)

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Family

Administration (FG)

Unposting Date

2026-04-29