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Responsible for providing administrative support to non-executive leaders and employees with a variety of tasks related to organization and communication.

YOUR CHALLENGE

The Personal Assistant is a member of the Global Asset Class Specialists (GAC) team and function as shared assistant of various senior management within the Global Products & Solutions (GPS) organisation, responsible for enabling the senior management to function at their best, by performing a variety of administrative logistical and project management related tasks.

The role involves working closely with, and providing administrative support to GPS co-heads and GPS location heads, and where relevant, the GPS management team.

The Personal Assistant reports to Co-Head Global Asset Class Specialists.

YOUR PROFILE

Key features of the position

Business management

• Act as first point of contact for internal stakeholders across all levels of the organisation
• Provide administrative and secretarial support to GPS Senior Management, such as writing and editing e-mails, drafting memos and preparing internal communications
• Plan and manage business trips including travel planning such as visa requirements, flights, hotels, transfers and expense reports
• Coordinate the logistical aspect related to GPS activities, including the planning and organisation of internal and external meetings
• Perform general administrative tasks and maintain records and reports properly
• Handle sensitive data and follow up all outstanding issues timely
• Ad-hoc duties when required

Skills requirements of the position

Personal & social

• Discreet and trustworthy individual with absolute dedication to confidentiality
• Excellent written and verbal communication skills
• Ability to communicate with various internal and external stakeholders on all levels of the organization from diverse backgrounds in a highly articulate and professional manner
• Strong time management skills and ability to multi-task and prioritize work
• Ability to function well in a high-paced and at times stressful environment.
• Attention to detail and problem-solving skills
• A good team player with excellent interpersonal and communication skills

Professional & technical

• Relevant higher educational and professional background
• Proficient user in MS Office applications, including Excel and PowerPoint

We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site.

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