Make a Meaningful Impact – Join AgeCare as a Scheduler!

The Opportunity

The Scheduler is responsible for the booking of shifts, the effective day to day business operations, providing reports on an ad-hoc basis and as requested. This role will establish continuous, innovative improvement of current services in order to provide an enhanced customer service experience.

Why Join AgeCare?
At AgeCare, we don’t just offer jobs – we offer purpose, growth, and a caring community. You’ll be part of a team that values collaboration, innovation, and putting people first.

What You Will Do

• Schedule all AgeCare staff and ensure all shifts are filled to meet operational needs

• Prepare and distribute daily assignment sheets for applicable departments

• Provide front desk coverage and general reception duties

• Track attendance and maintain accurate documentation to support requests for shift exchanges, vacation, sick leave, and other types of leave

• Manage sick time and time & attendance records using Kronos/ UKG Dimensions

• Provide relief coverage for Office Manager duties as needed

• Maintain inventory levels and order medical supplies for the nursing department

• Provide administrative support to the leadership team, as appropriate and based on operational priorities

• Support various office functions and perform other administrative duties as required

What You Bring

• Minimum of 2 years’ experience in a scheduling or similar administrative role, preferably in a healthcare setting

• Certificate or diploma in Office Administration or a related field

• Experience with Kronos/UKG Dimensions or other scheduling/timekeeping systems is an asset

• Strong problem-solving skills and the ability to remain composed in high-pressure situations

• Excellent interpersonal and communication skills, with a warm and professional demeanor

• Proficiency in Microsoft Office Suite, particularly Excel and Word

• Exceptional organizational and time management abilities, with the capacity to prioritize tasks in a fast-paced environment

What We offer

• Competitive Pay & Benefits – Comprehensive health coverage, paid time off, and more.

• Career Development – Ongoing training, mentorship, and growth opportunities.

• Supportive Culture – Inclusive, respectful, and team-oriented environment.

• Recognition & Purpose – Be appreciated for the important work you do every day.

About AgeCare
For over 25 years, AgeCare has been creating safe, vibrant communities where residents feel at home. With more than 50 communities across Alberta, BC, and Ontario, we’re committed to delivering respectful, person-centered care rooted in trust, quality, and compassion.

Work Location: AgeCare Glenwarren

Address: 1230 Balmoral Rd, Victoria, BC V8T 1B3

FTE: 1.0

Employment Type: Regular Full Time, On-site

Wage Levelling Salary: $24.34 - $28.15 per hour

Salary placement based on qualifications and experience.

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!