APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Penn State Human Resources (HR) is seeking a professional, detail-oriented, and customer-focused Administrative Support Assistant (ASA)(Intermediate Support) to join our team. In this role, you will serve as the front-facing receptionist for our main HR building and provide essential administrative and operational support to the HR Shared Services Team. The ASA will work closely with the entire HR community, ensuring smooth operations by managing facilities, access, and support functions. This position is ideal for someone who thrives in a collaborative environment and is committed to delivering exceptional service.

RESPONSIBILITIES

• Serve as the receptionist to the HR building

• Act as Facilities Coordinator, handling maintenance requests and liaison to the building owners

• Provide calendar support, schedule conference rooms, and assist with Zoom/Teams meetings

• Prepare of agendas and meeting minutes

• Maintain and order supplies for three supply rooms and copy machines

• Coordinate new hire onboarding needs, including parking, keys and accesses

• Generate, prepare, and maintain reports, files, and spreadsheets

• Process PCard payments and travel expenses within SAP Concur

• Participate in special projects that contribute to the effectiveness of the assigned team

• Provide backup support for other Administrative Support Assistants within HR

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

REQUIRED QUALIFICATIONS

• Ability to work independently and collaboratively in a fast-paced environment

• Capacity to maintain confidentiality and exercise sound judgement and discretion

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Zoom

• Willingness to learn job related software

• Strong attention to detail

• Excellent customer service skills

• Strong organizational, verbal, and written communication skills

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

 

ADDITIONAL INFORMATION

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

 

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

 

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

 

Salary Structure - Information on Penn State's salary structure

 

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

 

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