Job Title

Events Coordinator

Agency

Tarleton State University

Department

Conferencing & Events

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Provides lead support and coordination through customer service to university groups and external constituents for conferences and meetings within the Thompson Student Center and outdoor spaces including but not limited to: set-up/tear-down of event fixtures; coordination, maintenance and repair of A/V (audio/visual) equipment (including support and instruction on equipment use); monitoring/maintaining of facilities before and during events. Hire, train, and supervise student workers that will provide A/V support; Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate. May require evenings and weekends.

 

Responsibilities:

• 50% Provides support and coordination to university groups and external constituents for conferences/meetings/events within the Thompson Student Center including but not limited to:   Set-up/tear-down for events including tables, chairs, staging, and dance floor (as needed). Coordination of A/V equipment specific to customer needs.  Instruction/training for customers utilizing their own A/V support personnel and verifying compatibility with external A/V equipment. Monitor/maintain entryways, restrooms, air vents, and outside entry areas before and during events. On-site support during the event to accommodate last minute requests and needs, all while providing a high degree of emphasis on customer service.

•  20% Provide support for events including facility set-up/tear down, A/V support, coordination of campus services, and serving as onsite customer liaison.

•  20% Coordinates reporting on behalf of the department including but not limited to:  Maintaining building inventory and preparing annual inventory report.  Identifying maintenance issues and submitting web-based work orders. Oversight of maintenance issues the Thompson Student Center. Assists in various day-to-day operational tasks including but not limited to:  Maintaining and repairing A/V equipment or working with IT and a 3rd party contractor.  Shampooing carpets/replacing carpet squares within the conferencing area.  Supervising and performing all building furniture moves and/or repairs.  Performing light audits. Operating scissor lift as needed for decorations in ballroom, dusting high areas and hanging/removing banners. Perform opening and closing tasks for the facility.

• 10% Perform various other duties as assigned.

 

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Three years of related experience.

 

Knowledge, Skills, and Abilities:

• Demonstrated excellent customer service skills.

• Ability to take a lead role.

• Exceptional problem-solving, critical thinking, and time management skills.

• Capability to handle confidential and sensitive information with discretion.

• Ability to multitask and work cooperatively with others.

• Strong organizational skills.

• Effective verbal and written communication skills.

• Knowledge of word processing and spreadsheet applications.

• Ability to be accountable, responsible, and dependable member of the Campus Operations team.

• Ability to work flexible hours and extended schedule to support events and duties that take place outside the normal operating hours.

 

Other Requirements:

Requires work beyond normal office hours and/ or work on weekends.

Salary:

The target base annual salary is commensurate with experience with a target base salary range of $41,000 - $45,100 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Doctoral Educational Assistance – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.