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Job Description

Title

Data Admin & Reconcillation Specialist [A2] - Specialised Process Management (SPM) – M&E CoE

Division

Meetings and Events

Department

Specialized Process Management  - M&E CoE

Language

Scandinavian and English

Band

A2

Job Summary

A support role within our Meeting & Events teams, handling the post event billing reconciliation, vendor coordination and data administration tasks for specified global markets or customer accounts.

The person will support the Meeting Planners with data administration tasks in internal and customer applications. Key responsibilities include collecting, validating, updating data across applications, and delivering the end-to-end process. The role will also require managing and reconciling data within various Technology platforms.

He /she will provide a highly effective, proactive, and responsive data admin and project reconciliation support ensuring that the overall process operate efficiently, reliably and to agreed SLA’s and KPI’s.

Responsibilities

• Receive, review, cross check and analyze the event budgets assigned via Meetings & Events’ internal Project Management tool (Meeting Central).
• Communicate with appropriate departments to clarify request and obtain appropriate supporting documentation as per the laid down checklist within the process.
• Review and complete event close out process in accordance with policy guidelines to include data integrity, aging and SLA compliance.
• Assess, analyze, and intelligently enter data taken from one data source to another, either via manual duplication or by means of a macro.
• Reconciliation of all meeting and event spend.
• Track budget items, catch errors and missing invoices for follow up with Suppliers / Vendors.
• Supports continuous alignment with M&E policies and turnaround time and works closely with the Meeting planners.
• Supports resolution on issues and reconciliation errors to ensure Event closures on time.

Qualifications, Skills & Knowledge

• B. Com or other graduates with Minimum 3-5 years of work experience in data entry, financial reconciliations, P2P operations, or Account Receivables Management are preferred.
• Excellent communication skills in English (spoken and written), Danish and Swedish to support global teams and potentially clients and suppliers.
• Customer service excellence.
• Reasonable proficiency in MS Office productivity tools such as Excel.
• Experience working in the Event Management industry a plus.
• Must be willing to work virtually.
• Must be willing to work in EMEA shifts.

     

Location

Poland

     

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• Wellbeing resources to support mental and emotional health for you and your immediate family.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!