Overview:

• Full-time, Fixed Term position until April 2028

• Salary Level HEW 6 + 17% Superannuation

• Based at the Melbourne CBD campus, but may be required to work and/or be based at other campuses of the University

About the role

ATN Universities is seeking a Project Officer on a fixed term contract to provide high-quality project coordination and administrative support across multiple portfolios - specifically focusing on the implementation and delivery of one-off projects and events, media campaigns and committee function uplift. Tasks under these projects may include contributing to the effective planning, delivery, and monitoring of programs, committees, and operational improvement initiatives.

Reporting to the Manager, Projects and Operations, the Project Officer will support the implementation and coordination of projects, programs and portfolio initiatives through a range of activities, including maintaining project documentation and registers, managing correspondence and shared inboxes, and assisting with reporting and the monitoring of deliverables. The role will utilise a range of digital tools, including the Microsoft Office suite, project management platforms, and learning management systems, to enable consistent and structured project delivery.

The Project Officer will contribute to the improved coordination of committee and working group meetings by supporting the preparation of agendas, papers, and minutes, and maintenance of action logs, and by liaising with internal and external stakeholders to ensure effective follow-up. The role will also assist with the delivery of the ATN Frontiers program by supporting students and course facilitators throughout the annual program delivery cycle. Additionally, the Project Officer will contribute to the planning and delivery of virtual and in-person ATN events, managing logistics and engaging with stakeholders.

Across all portfolios, the Project Officer will monitor administrative processes, identify opportunities for improvement, and support the implementation and embedding of enhancements to systems and workflows. Working under general direction, the role requires strong organisational skills, sound judgement, and the ability to manage competing priorities in a dynamic, multi-portfolio environment.

To be successful in this position, you will have:

• Demonstrated experience coordinating and administering project, program, or operational activities in a complex organisational environment.

• Proven ability to coordinate committee processes, including preparing agendas and papers, taking accurate minutes, and maintaining action registers.

• Well-developed organisational and time management skills, with the ability to manage competing priorities across multiple portfolios and meet demanding deadlines.

• Strong written communication skills, with experience drafting professional correspondence, agendas, minutes, and maintaining accurate records.

• Demonstrated ability to liaise effectively with internal and external stakeholders, using sound judgement to triage enquiries, prioritise work, and escalate issues as appropriate.

• Experience using administrative and project coordination systems, including the Microsoft Office suite and digital collaboration or project management tools.

• High level of attention to detail, initiative, and the ability to work both independently and collaboratively within a team environment.

• Experience supporting programs, committees, or events within a university, government, or similarly complex organisation.

• Familiarity with learning management systems, web content management, or event coordination platforms.

• Experience contributing to process improvement or continuous improvement initiatives in an administrative or project support role.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the Group

Australian Technology Network of Universities (ATN) is a national Australian higher education peak body, with a membership of six universities across Australia. ATN has a strong presence both nationally and internationally and in key metropolitan and regional media markets. Established in 1999, ATN undertakes policy, advocacy, public affairs and national media work to benefit the shared interest of our membership of world-class Australian universities, the higher education sector and society more broadly.

ATN member universities are Curtin University, Deakin University, RMIT University, The University of Newcastle, and University of Technology Sydney. Swinburne University of Technology joined as an observing member in 2026.

The ATN Directorate serves its members through a wide range of activities, including policy analysis and development, while ensuring the voice of our membership is heard at all levels of government, as well as in and through media channels throughout Australia and internationally.

Regarded as Australia’s most innovative and enterprising grouping, ATN prides itself on its shared mission to ensure Australia’s higher education system remains open, fair and accessible, as well as meeting the needs of industry, particularly Australia’s 2.3 million SMEs.

ATN Frontiers is an online professional development program designed to prepare ATN’s graduate researchers for maximum impact in their careers. It is designed to:

• Build practical skills for graduate researchers to apply their research to the workplace

• Build leadership and future-thinking capabilities

• Set graduate researchers up for a successful, high-impact career.

ATN Frontiers is available free of charge to all graduate researchers at ATN universities, regardless of academic and professional backgrounds. The program consists of three ‘Levels’ of learning modules designed to teach specific skills. The modules are delivered online via a third-party digital learning platform, OpenLearning.

The ATN Directorate is led by the Executive Director and its head office is based at RMIT’s City Campus in Melbourne. RMIT University is the employing agent for ATN staff.

Learn more about the ATN at the following link: https://atn.edu.au/

To Apply 

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below or contact Mykayla (Talent Acquisition) via [email protected]   

Position Description - Project Officer

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. 

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Applications Close:

16 Apr 2026 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. 

 

In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes.  All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence.  Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

 

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

 

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