Use Your Power for Purpose

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication.

REGULATORY SCIENCES ASSISTANT

This role will provide a full-range of administrative support to members of the Pfizer Regulatory Sciences Department

The responsibilities for this role include:

• Archive department documentation and keep archive updated (hard copy and electronic)

• Update & check global and local systems periodically to reflect correct local information and respond to questions from local and global counterparts

• Take necessary actions for products which do not have a product responsible colleague

• Ensure audit readiness for all systems, sharepoints, hardcopy archive at all times

• Keep organization charts and job descriptions updated

• Organize courier service as needed

• Follow up dates of power of attorney documents and e-signatures and update as needed

• Organize and finalize payments for the MoH fees and vendors

• Initiate and follow-up payments for third party services, equipments, etc.

• Create reports from global and local systems

• Prepare and edit reports, excel sheets and presentations using Microsoft Office software; organize and maintain electronic and hard copy files

• Expedite flow of work items, and initiate follow-up when necessary

• Follow up external announcements (e.g. Agency website Official Gazette,. ..) and make internal announcements as needed.

• Take role in specific steps of labeling process (quality checks, sharing approved versions with external stakeholders e.g. RxMedia), keep local company website updated

• Proactively maintain Outlook calendars, anticipate conflicts, and use diplomacy to resolve problems in advance; assist with meeting scheduling, conference room reservations, teleconference set-up and associated meeting logistics

• Coordinate travel arrangements and support the planning of team meetings; prepare itineraries

• Coordinate donation processes such as gathering the related documents, following the PO orders, delivering the donation items to the districts and coordinating the donation budget

• Arrange for visitor passes and access

• Announcing new birth, death and marriage information to all colleagues

• Onboarding of new collegues

• Prepare expense reports, track reimbursements

• Ensure proper invoice routing and tracking

• Set-up and maintain project and general correspondence files

• Provide project management assistance when necessary

• Uses appropriate discretion in the management of information

• Serve as back-up support for other colleagues if needed

QUALIFICATIONS

• Bachelor’s degree

• Excellent communication skills in English and Turkish

• Detail oriented

• Strong organizational skills with a proven ability to prioritize and work independently

• Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities and take initiative

• Proficiency in MS Word, Excel, PowerPoint, and Outlook

• Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner

• Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity. Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, includingrisk management and ethical use

  
Work Location Assignment: Hybrid

Administrative