At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next.

Job Title:

Assistant

Company:

Prologis

Major Responsibilities

Executive Support & Calendar Management

• Manage complex calendars, schedule appointments, and coordinate internal/external meetings.
• Anticipate needs and proactively resolve scheduling conflicts.
• Ensure the leader is fully prepared with agendas, briefing materials, and background information.

Communication & Liaison

• Serve as the primary point of contact for meetings, agenda and related communications.
• Draft, review, and edit correspondence, reports, and presentations with a high level of professionalism.
• Handle confidential information with discretion and integrity.

Meeting & Event Coordination

• Organize team meetings, leadership offsites, and other meetings per needs.
• Prepare agendas, take minutes, and track action items for follow-up.
• Assist with internal and external event logistics as needed.

Travel & Expense Management

• Arrange complex domestic and international travel, including flights, accommodations, visas, and itineraries.
• Process expense reports and ensure timely reconciliation.

Project & Operational Support

• Support special projects and initiatives.
• Partner with cross-functional teams to drive efficiency and alignment.

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• 7+ years of executive assistant experience, supporting senior executives in multinational or fast-paced corporate environments.
• Strong command of English (written and spoken)
• Advanced proficiency in MS Office and virtual collaboration tools (Zoom, Teams etc.).
• Exceptional organizational skills, with the ability to manage multiple priorities under pressure.
• Professional demeanor, discretion, and a high level of emotional intelligence.
• Strong problem-solving skills, resourcefulness, and adaptability.
• Strong interpersonal skills, with the ability to interact confidently across all levels of the organization.
• Demonstrated ability to anticipate needs and proactively provide solutions.

#LI-FX1

People First

As a successful global enterprise, Prologis has never lost sight of what matters most - our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and dedicate both time and resources to leadership development. Our team is intentional about cultivating a culture rooted in diversity, equity, and inclusion so that everyone at Prologis feels a sense of belonging.

Employment Type:

Full time

Location:

Shanghai, China

Additional Locations: