Job Description

Please note:

• Current work authorization for Canada is required for all openings.

• You will be working on a hybrid schedule as part of Fidelity’s dynamic working arrangement.

• This is a contract, ending on March 31, 2025.

Who We Are

At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years.We offer individuals and institutions a range of trusted investment portfolios and services - and we’re constantly seeking to find new and better ways to help our clients.As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future.

Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best - both personally and professionally.

How You’ll Make an Impact

As part of the Information Technology division, the Project Governance Office (PGO) is responsible for moving projects forward on behalf of Fidelity Investments Canada (FIC) and maintaining the project portfolio inventory to report to the Information Technology Executive Committee (ITEC) on a monthly basis. The project management group works with the PGO to ensure portfolio, program and project management standards, processes and procedures are adhered to.

The Project Governance Office Consultant is responsible for providing administrative support in the areas of project and portfolio management. Working in close partnership with the Director of Project Governance and the project management team, the role is primarily responsible for maintaining and communicating FIC’s project and portfolio management processes and practices across the enterprise and supporting critical and ongoing project governance activities.

Primary responsibilities:

• You will provide ongoing support and administration of FIC’s project portfolio, including coordination of presentation materials and resources required for monthly IT Executive Committee (ITEC) and bi-weekly Project Estimation Committee (PEC) meetings.

• You will assist with advising and training Executive Sponsors, Business Sponsors, Project Managers and other project team members on FIC’s project and portfolio management processes, disciplines and best practices via quarterly meetings.

• You will be the owner/administrator of the Portfolio Management/Time Tracking system (Eclipse) and will act as the PGO subject matter expert as well as the FIC representative and vendor contact for the application.

• You will maintain FIC’s project intranet (Project Central) and will communicate updates across the enterprise including relevant training.

• You will fill in for Project Managers at meetings to fulfill responsibilities in their absence i.e. chairing meetings, taking minutes and tracking action items

• You will ensure project standards are being followed by Project Managers and all materials and documentation are compliant and auditable.

• You will develop and maintain a PGO procedures document as well as a guidelines and procedures manual for Project Managers.

• You will keep current on project and portfolio management best practices and will identify opportunities for application to FIC project standards (e.g. Project Governance model, PEP/FSDM Methodology) and meeting processes.

What We’re Looking For

• University Degree/College Diploma or equivalent work experience, financial services experience preferred.

• Minimum 3 years of experience with project and portfolio management, experience in an IS environment would be an asset.

• Good understanding of the project management lifecycle and in-depth knowledge of organizational project portfolio management methods, governance framework and processes.

• Well-versed in structured development methodology and practical experience with project management techniques and tools.

• Strong working knowledge of MS Office Suite including Excel and PowerPoint

• Project Management Professional (PMP) certification preferred.

The Expertise You Bring

• You have strong communication, presentation and facilitation skills and have a demonstrated ability to impact and influence.

• You have excellent administrative capability, and are able to coordinate the people, resources and details required to see each deliverable through to successful completion.

• You have a strong detail orientation and pride yourself on the accuracy of your work.

• You are analytical and thorough, and are able to quickly learn and master new concepts.

• You thrive in a dynamic environment, and are able to manage multiple competing priorities to deliver results.

• You are adaptable to business needs and have a demonstrated ability to build relationships with key stakeholders.

Fidelity Canada is an equal opportunity employer

Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.

Accommodation during the application process

Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at [email protected].

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

Why Work at Fidelity?

We are proud to be recipients of the following:

Awards

•    Canada's Top 100 Employers 
o    Greater Toronto's Top Employers 
o    Canada's Top Family-Friendly Employers 
o    Canada's Top Employers for Young People 
  
•    Great Place To Work® Certified 
o    Best Workplaces for Inclusion 
o    Best Workplaces for Mental Wellness 
o    Best Workplaces for Today's Youth 
o    Best Workplaces for Women 
o    Best Workplaces in Financial Services & Insurance 
o    Best Workplaces in Ontario 
o    Best Workplaces with Most Trusted Executive Teams 

•    LinkedIn Top Companies in Canada
  
•    Human Resource Director (HRD) - Best Place To Work 
o    HRD - 5-Star Benefit Program 
o    HRD - 5-Star Diversity & Inclusion Employer 

Designations
•    Canadian Compassionate Companies – Certified 
•    Benefits Canada's Workplace Benefits Award - Future of Work Strategy 
•    TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting 
•    Canadian HR Reporter's Most Innovative HR Team