Department:

General Services

Start Here. Grow Here. Stay Here.

Are you a detail-driven financial professional with a strong grasp of procurement and compliance? In this role, you’ll support the General Services Facilities Division by managing purchase orders, invoices, and P-Card activities - ensuring accuracy, accountability, and adherence to County policies while keeping operations running smoothly. Apply today to be part of a team that values precision, integrity, and impact.

About This Position

Purchasing Functions:

• Utilize systems like Finance Enterprise and OnBase to track purchase orders, invoices, and generate reconciliation reports
• Initiate and process new or revised purchase requisitions in compliance with County procedures
• Maintain and monitor purchase order tracking logs, budgets, and balances; request change
• Prepare change orders and manage final payments, including closing out completed purchase orders

Finance Functions:

• Perform financial functions with strong internal controls, independent judgment, and administrative support
• Apply knowledge of contracts and procurement documents to verify accurate vendor invoicing
• Review, analyze, and authorize invoices, ensuring accuracy before advancing for approval or payment
• Reconcile payments, prevent discrepancies or duplicates, and conduct research with data analysis and reporting

P-Card Coordinator:

• Apply advanced procurement knowledge to ensure P-Card transactions comply with County policies and appropriate purchasing methods
• Manage P-Card activities, including reviewing charges, tracking spending, and running reports
• Verify receipts for accuracy and compliance, and prepare monthly reports for management approval

Administrative Functions:

• Track, request and upload certificates of insurance for contracts
• Coordinate purchase and rental of uniforms for Facilities Division staff
• Provide internal and external customer service through vendor contact

Work Hours: Monday - Friday, 7:30 a.m. - 4:00 p.m.

About You

Minimum Qualifications:  

• A High School Diploma or its equivalent

• -AND- Two (2) to five (5) years of clerical, secretarial , and computer experience

• -OR- A college degree in Business from accredited college or university AND one year of clerical, administrative, and computer experience with some executive exposure

• A valid Florida driver’s license at the time of hire

The ideal candidate has the following knowledge, skills, and/or abilities:

Please note that these are not requirements but bonuses for your consideration

• Proficient with a variety of software applications: Word, Excel, PowerPoint, SharePoint, Smartsheet, Microsoft Teams, OnBase, and Outlook

Subject to Passing Substance Screening:  This position is subject to passing a pre-employment substance screening.  An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for five (5) years.

About Everything Else

Starting Pay Range: $22.94 - $24.00/hr, based on experience

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)  

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)  

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
• For more information about employee benefits, please click this link or visit SCGov.net for additional information.
• Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. 
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. 

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.