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Position Overview and Summary The Facilities Project Coordinator is a full-time, on-site exempt position located at the Airbus site in Mobile, Alabama. Reporting to the Facilities Project Manager, this role provides technical and administrative support to ensure compliance with Airbus FMRE policies and procedures. The Coordinator is responsible for supporting facility project management across the North American portfolio, driving assigned projects end-to-end, and assisting project managers with miscellaneous facility tasks. This role requires strong verbal and technical writing skills to communicate effectively with all stakeholders.

Administrative and Technical Support A significant portion of this role (60% or greater) is focused on technical project management and administrative support. The Coordinator is responsible for preparing project management reports and meeting minutes, as well as organizing all project documentation, including Statements of Work (SOWs), quotes, purchase orders, contracts, budgets, and schedules. Additionally, the Coordinator supports the Facilities Project Manager in developing and maintaining standard facility project management procedures to drive efficiency across the account.

Project Coordination and Management The Coordinator spends between 40% and 60% of their time supporting the project management team on specific assignments. Key responsibilities include proactively managing project-related issues, ensuring client requirements are met in a timely and cost-effective manner, and demonstrating proficiency in project management technology. The role involves coordinating meetings, transcribing punch lists, working with architects on plans and drawings, tracking invoices, and coordinating vendors. Furthermore, the Coordinator assists in drafting RFPs, updates schedules and budgets, and produces high-quality monthly reports to track progress and ensure drawings meet client standards.

Knowledge, Skills, and Abilities Applicants are required to have a Bachelor’s degree or at least three years of experience in facilities or construction. A degree in Accounting, Business, Architecture, Engineering, or Construction Management is preferred. Necessary skills include strong interpersonal abilities for interacting with executive-level clients, high attention to detail, and proficiency in Google Workspace and project management tools such as Microsoft Project. Candidates must be able to work collaboratively with various teams, handle multi-tasking, and operate with minimum supervision in a fast-paced environment.

Physical Requirements and Working Conditions The role requires the ability to see and read computer screens and engineering drawings, as well as participate in conversations and hear safety warnings on the production floor. Physical demands include the ability to sit for long periods, stand for discussions on the production floor, and lift or carry equipment and tools up to 30 lbs (14 kgs). The Coordinator must also be able to squat or kneel to retrieve items and travel independently at short notice.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Location:

On-site –Mobile, AL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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