Company
Cox Automotive - USA
People Solutions
Payroll Coordinator
Individual Contributor
No remote option; must work at a specified Cox location
No
Day
Compensation
Hourly base pay rate is $18.17 - $27.31/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Cox Fleet keeps your fleet moving!
Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country. Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 20+ nationwide service centers; each offering selects services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in-house call-center, Cox Fleet provides maintenance scheduled and unscheduled services to fleets anywhere, anytime.
Cox Fleet, the largest independent fleet maintenance company in the country, is currently hiring a Payroll Coordinator. As a Payroll Coordinator supports accurate and timely payroll processing for assigned employee groups or business
segments. This role gains familiarity with company payroll concepts, practices, and methodologies while performing
standard payroll activities with close guidance. The Payroll Coordinator is responsible for data entry, invoice
reconciliation, and record maintenance. The role also assists with special projects, collaborates with cross-functional
partners, and ensures compliance with company policies and legal requirements.
Duties & Responsibilities:
- Gain working knowledge of company payroll concepts, systems, and procedures.
- Manually review daily invoices for accuracy, including piece rates and flagged hours.
- Reconcile hours worked against original invoices; research and resolve discrepancies.
- Prepare and process payroll in accordance with established process and deadlines.
- Learn and comply with all company and legal payroll standards and regulations.
- Accurately enter, update, and maintain data across company systems.
- Review data for completeness, accuracy, and alignment with payroll documentation.
- Research and correct data inconsistencies to maintain record integrity.
- Organize, maintain, and update payroll files to ensure accessibility and compliance.
- Assist in preparing reconciliations and supporting materials for audits or compliance reviews.
- Participate in special projects including data entry, unit setup, and process documentation.
- Assist in problem-solving and troubleshooting project-related data challenges.
- Collaborate with peers and cross-functional departments to ensure accurate project deliverables.
- Identify opportunities to improve processes, reduce errors, and enhance overall efficiency.
Requirements
- High School Diploma/GED Required
- Basic understanding of payroll or general office processes with the ability to build knowledge over time.
- Strong attention to detail and accuracy in data entry and transactional work.
- Ability to follow established procedures and work within defined guidelines.
- Strong organizational skills and the ability to maintain accurate, up-to-date records.
- Basic analytical and problem-solving skills used to research discrepancies and verify data.
- Good communication skills for responding to inquiries and working with internal teams.
- Comfort working with systems, spreadsheets, and standard office software; ability to learn new systems quickly.
- Ability to manage sensitive information with confidentiality and professionalism.
- Dependable
To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.
Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.