Tilson is on a mission to build America's information infrastructure and we are seeking individuals from across the country to join us. Recognized on the Inc. 5000 list of fastest-growing private companies in the U.S. for 14 years in a row, Tilson is a high growth team of driven professionals with a national practice. We build high-performing teams who take on the largest and most impactful projects for our clients. 

Position Details

Tilson’s legal team’s job is to mitigate risk while maintaining the operational velocity that is core to Tilson’s culture and its success.  We aim to be a tech-enabled, process-driven, and solution-oriented partner to Tilson’s business teams while holding ourselves accountable for carrying Tilson’s workplace culture and working at their pace to get the job done. Our team includes a variety of legal professionals, including a maturing Legal Operations team.

This role manages professional licensing, entity, and client compliance and requires a keen eye for detail and clean work products, a high level of emotional intelligence and interpersonal savvy, and the ability to prioritize and shift focus quickly when needed. It is ideal for those looking to develop within an in-house Legal Operations department and are invigorated by the idea of building solutions that strike a balance between relationship-building and considerate process.

This list of responsibilities reflects Tilson’s anticipated legal needs over the next six to eight months but given the high-velocity pace of Tilson’s growth and technological change in the industries Tilson serves, it is almost certain to look different six months from now.

​Responsibilities:

• Execute and track renewals of all existing state-level firm licensure for General Contracting, Electrical Contracting, and Professional Engineering.  
• Complete regular audits of state-level licensure to ensure license classifications meet the needs of current and upcoming projects.
• Facilitate the requirements for and bring to completion new state-level licensure as needed.
• Provide proper state-level documentation to team members working on jurisdictional level registrations and licensure, including professional licenses, key company and officer data and documentation, and certificates of good standing.
• Partner with Tilson’s training team to ensure GC, EC, and PE qualifier continuing education requirements are completed.
• Provide support for business stakeholders who inquire about existing or future licensure at the state level and maintain systems of record.
• Work with Tilson’s third party entity management provider to ensure all Secretary of State annual filing requirements are met and Tilson’s entity status is in good standing.

• Manage compliance with client portals, tracking and meeting deadlines and timelines and following up on deliverables with other internal operational stakeholders.
• Report up status, work in progress, and other key data or deliverables to Director when requested.
• Communicate appropriately and effectively with a broad range of stakeholders, both internal and external.
• Other duties assigned.

Qualifications:

• Excellent planning, prioritization, and organizational skills
• Strong critical thinking and independent problem-solving skills
• Impeccable attention to detail and pride in producing clean work product consistently
• Paralegal or other legal or professional administrative experience
• Notary certification or willingness to become a notary preferred
• Savvy and friendly communication skills that demonstrate patience and composure
• Complete comfort with office administration and new information system tools, and willingness and ability to adopt new tools.  High proficiency with Microsoft enterprise tools knowledge preferred.
• Industry knowledge of legal technology, entity compliance, and construction compliance preferred; willingness to learn necessary
• Ability to proactively plan to meet the needs of the business while adapting and reacting to immediate needs and balance protecting process with getting the job done.
• Ability to support peers in an uplifting and collaborative team setting
• Desire to be part of company culture and a drive to be a positive part of solutions
• Local to Portland, Maine, preferred by not necessary
• If not local, comfort with working in a remote collaborative environment, and willingness to travel to Tilson’s headquarters in Portland, Maine on occasion.

Tilson offers a comprehensive benefits package with a focus on choice, health, wellness, and financial security.  Benefits include a selection of medical plans, vision and dental insurance, 401(k) with company contribution, HSA with generous employer contributions, industry-leading parental and military leave, and more. Tilson's time off package includes 10 holidays, 10 vacation days, 5 sick days, 5 inclement weather days for new employees, and additional time off based on tenure. 

Tilson leads with integrity around pay transparency; as part of the compensation plan for this position you can expect a pay range of:

$65,000.00 - $85,000.00

We accomplish our mission with a team of experts working collaboratively on meaningful, impactful projects for our clients. Our team environment fosters intellectual curiosity, motivates employees, and cultivates talented people who work with purpose, mastery and autonomy. We strive to listen to our clients, partner with them as a team, and accept their goals as our own. 

Tilson believes in Safety, Integrity, Accountability, Professionalism, Respect, and Composure.  To learn more about Tilson, the benefits we offer and our values, we invite you visit our website or visit our LinkedIn, Glassdoor, or Facebook pages for an inside glimpse at our culture.

Tilson is an Equal Opportunity Employer/Affirmative Action employer.