Office Administration and Legal Support Personnel

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Paralegal in our Chicago office will provide direct support to lawyers by performing delegated legal work. This position supports attorneys within the Project Real Estate practice area. This individual will assist lawyers in reviewing and analyzing due diligence documents, preparing real estate closing documents, state and county filings, and authorization and resolution documents, and act as a liaison between lawyers, associates, title companies, surveyors and clients.

Responsibilities include, but are not limited to:

• Assist lawyers in drafting, preparing and revising real estate documents such as agreements, contracts, amendments, closing documents, state and county required forms, and authority documents and resolutions
• Coordinate document preparation, review and execution and keep lawyers apprised of deadlines and issues that arise during the course of a transaction
• Review contracts and agreements for critical dates for closings and calendar all dates with reminders
• Verify deadlines are met through coordination with seller’s counsel or buyer’s counsel, lenders and title companies
• Participate in meetings and telephone calls with seller’s counsel or buyer’s counsel, lenders and title companies
• Conduct research and communicate with various state and county agencies requesting required forms and costs for obtaining information regarding taxes, zoning and transfer of property
• Complete required forms for obtaining information regarding taxes, zoning and transfer of property; review and analyze findings once results are obtained and report findings to lawyers
• Communicate with title companies and conduct research regarding various title endorsements needed for a specific transaction
• Review and analyze title commitments and proformas to ensure all title requirements and requests have been met
• Create and qualify various corporate entities in multiple jurisdictions, as well as drafting bylaws and company and partnership agreements
• Review and analyze due diligence materials in order to draft title and survey objection letters and other documents due for various acquisition, disposition, loan and joint venture transactions
• Review surveys, title commitments and documents affecting title to determine whether there may be title problems or deal-breakers
• Request lien and title searches
• Prepare and organize necessary legal and closing documents for various closings, filing and other administrative duties as assigned
• Research questions of law and fact, including some property investigations on site
• Conduct research regarding various state and county requirements for taxes and transfer of real property
• Acquire good standing and qualification documentation and other information on entities involved in transactions
• Provide notary services
• Handle filing documents in public records, including records in other states; obtain copies (certified if necessary) from public records
• Manage team form files and communicate changes in official forms to the practice group
• Manage and organize filed materials including email communications
• Prepare, request, organize and assemble all closing documents for closing binders
• Manage, organize and close file materials

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Bachelor's Degree or equivalent, required
• Minimum of three years of real estate experience
• Proficiency in Microsoft Office Suite
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Good analytical and problem-solving skills
• Ability to work harmoniously and effectively with others as part of a team
• Self-starter who is committed to the job, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Demonstrates good judgment and good interpersonal skills

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact [email protected]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

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