POSITION SUMMARY:

The Accounts Payable Supervisor is responsible for supervising the payables team ensuring that all invoices for resale, products or expenses related are paid by established terms with appropriate discounts and credit taken.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensures appropriate Investigation of 3-way match discrepancies (quantity or price) and collaborates with Inventory and Merchandise Teams, as applicable and ensure all corrections are reflected in voucher.
• Ensures that all invoices meet VAT requirements and Sysco Purchase Order Policy.
• Ensure all invoices are paid accurately by verifying vouchered invoices to cover sheets.
• Schedules and vouchers are pre-approved and account coded expense vouchers for payment.
• Completes the process of handling inter-company billings as directed. Ensure that all corrective actions are taken and followed up for claims that are filed against these billings.
• Prepares full reconciliation of related party balances, each month with discrepancies followed up with quarterly sign off from the respective related party.
• Preparing check and wire disbursements for approved vouchers.
• Supports the team in the resolution of vendor inquiries regarding skipped invoices and short payments.
• Reviews Accounts Payable (A/P) distribution register to ensure expenses are posted accurately.
• Reviews Bank account disbursements to ensure all payments are successfully processed.
• Monitoring discount opportunities and ensuring all credits received and applied to payable balance.
• Maintains an accurate and organized filing system and can efficiently access files during audits or when requested.
• Ensures the Payables team maintain a high level of internal customer service, demonstrating “sense of urgency” in aiding vendor, colleagues and Management.
• Reviews vendor reconciliations before disbursement to vendor
• Must maintain attendance standards as set by the Company.

MINIMUM QUALIFICATIONS:

• 3-5 years’ experience managing an Accounts Payable team
• Experience using accounting and financial management software (AS/400 preferred)
• Ability to prioritize and to multi-task in a fast-paced environment
• Ability to handle confidential information and proprietary information in a discreet and professional manner
• Thoroughness and attention to detail
• Excellent organizational and analytical skills
• Ability to be an effective team member and display initiative
• Proficiency with MS Word and Excel