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Join UMC Physicians: Where Employee Satisfaction Soars at 96%!

Title: Executive Assistant & Project Coordinator, Operations
Location: City Bank – Corporate Office
Reports To: Vice President & COO

About Us:
We are a leading healthcare organization committed to delivering exceptional patient care and operational excellence. Our executive team drives strategic initiatives that impact the entire organization, and we are seeking a dynamic professional to join us in a pivotal support role.

Job Description:
The Executive Assistant & Project Coordinator provides high-level administrative and operational support to the Vice President/COO and assists Operations Directors. This role combines traditional executive assistance with project management and event coordination responsibilities, ensuring seamless execution of strategic initiatives and organizational priorities.

Availability Requirements:
• Ability to work 40 hours per week
• 8am-5pm Monday-Thursday, 8am-12pm Friday

Our Mission: To improve the quality of life for our community by providing the best patient experience for every patient.

Our Vision: To be the best place to work and the best place to receive healthcare.

Benefits: UMC Physicians offers a comprehensive benefits package to eligible full-time employees. Benefits include:
• Paid Time Off
• Sick Pay
• Medical, Dental and Vision Insurance
• Employer Paid Group Life and Voluntary Life Insurance
• Short Term Disability Insurance
• Long Term Disability (after 2 years of employment)
• Critical Illness, Accident and Cancer Insurance
• Health Care and Dependent Care Spending Accounts
• 401K Retirement Plan with Company Match
• Employee Assistance Program
Note: Some benefits require an employee contribution to participate.

Essential Functions:
• Executive Support
o Manage and optimize the VP/COO’s calendar, schedule meetings, and coordinate travel arrangements.
o Screen and prioritize phone calls, emails, and correspondence.
o Prepare meeting agendas, presentations, and executive reports.
• Project Coordination
o Plan, organize, and track projects across the executive office and operations teams.
o Monitor timelines, deliverables, and ensure follow-up on action items.
o Serve as a liaison between the VP/COO and Operations Directors for project updates.
• Event & Meeting Management
o Coordinate large-scale meetings, conferences, and organizational events.
o Handle logistics including venue selection, catering, technology setup, and attendee communication.
• Operational Support
o Provide administrative assistance to Operations Directors as needed.
o Support process improvement initiatives and help streamline workflows.
o Maintain confidentiality and exercise discretion in handling sensitive information.

Knowledge/Skills/Abilities:
• Strategic thinking and problem-solving.
• High attention to detail and accuracy.
• Professionalism and discretion.
• Adaptability and ability to manage competing priorities.

Qualifications:
• Bachelor’s degree preferred or equivalent experience.
• 5+ years of experience as an Executive Assistant or in a similar role.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and project management tools (e.g., Asana, Trello).
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Healthcare industry experience preferred.

Environmental Conditions:
Works in well-lighted, heated and ventilated building. Exposure to blood borne pathogens are of low risk.

Limitations and disclaimer:
The above job description is meant to describe the general nature of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Why Join Us?
• Opportunity to work closely with executive leadership and influence organizational success.
• Collaborative and mission-driven work environment.
• Competitive compensation and comprehensive benefits package.
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UMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

*Request for accommodations in the hire process should be directed to UMC Human Resources.​*