Flow Traders is looking for a Corporate Secretarial Associate to support the Corporate Secretarial team with its diverse set of day-to-day responsibilities. You will work closely with the two current team members, consisting of a Corporate Secretary and a Deputy Corporate Secretary who have considerable experience in Legal and Corporate Secretarial matters. Corporate Secretarial job opportunities are scarce and therefore this is a unique opportunity to operate within the beating heart of a fast-paced fintech firm, with significant exposure to senior leadership at Flow Traders.

 

What you will do

• Support the Deputy Corporate Secretary with preparing and organizing the Board and Committee meetings of Flow Traders Ltd as well as some of its subsidiaries, including the attendance and preparation of minutes of Board and Committee meetings
• Support the Deputy Corporate Secretary on the resolution of any corporate governance questions or the drafting of documents
• Lead the organization of the annual general meetings and support in content related matters
• Support the Deputy Corporate Secretary in drafting the governance sections of the annual report
• Own ESG related efforts that fall within the scope of the corporate secretarial department including ensuring correct ESG disclosures with proxy advisors and institutions such as the Sociaal Economische Raad (SER)
• Maintain robust governance, structure and order. This includes all the aspects around governance and certain regulatory requirements including insider dealing obligations
• Standardize, streamline, and mature the administrative side of the Corporate Secretary function while taking ownership for the administrative tasks including leading the creation of the meeting calendar, ways of working and administrative matters for the relevant meetings of the group
• Co-develop standard operating procedures, templates and policies
• Collaborate with different internal stakeholders such as the Executive Assistants, Investor Relations, Communication, Corporate Strategy Office, Corporate Affairs, Legal, Compliance, Finance and Tax as well as with external stakeholders such as ISS, Glass Lewis, Eumedion, and regulators

 

What you need to succeed

• 2-5 years experience as a Candidate Civil Law Notary, a Lawyer or a Paralegal
• Knowledge of Dutch corporate law and corporate governance is a prerequisite
• Proficiency in Dutch and English, both written and spoken is a prerequisite
• Team player personality with excellent interpersonal, communication and organizational skills
• Determination to achieve high-quality results and an eagerness to learn
• Ability to work under pressure and work flexible hours if needed
• Excellent organizational skills
• Ability to engage different stakeholders in and outside the organization
• Knowledge of insider dealing regulations and ESG developments is an advantage

 

Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.