The role

We currently have an exciting opportunity for an Office Services Assistant to join our Melbourne Facilities and Office Services (FOS) team. We are seeking an enthusiastic Assistant to join our high-performance FOS team and contribute to the exceptional service the team deliver to our Melbourne office.

Key responsibilities

This is a varied and hands-on role which will see you assist with the daily operations of the Melbourne office. Your main duties will include, but are not limited to:

• Various administrative tasks such as copying, printing and scanning of documents
• Mailroom tasks relating to postage and managing courier bookings
• Facilities related tasks such as maintenance, security and staff movement requests and manual handling
• Records Scanning
• Assistance with Invoicing
• Stationery stocktake, auditing and liaising with vending solutions
• Maintaining the Melbourne office print fleet including managing service and consumables
• Assisting with OH&S and warden duties

Skills & Experience

To be successful in this role, you will have:

• Higher School Certificate or equivalent
• Strong oral and written communication skills and a professional phone manner
• The ability to manage a high volume of work and pick up new tasks quickly
• Excellent problem solving skills and attention to detail
• Demonstrate a client focused attitude for internal and external stakeholders
• Proficiency with Microsoft Outlook, Word and Excel as well as Adobe Acrobat functionality

You will also be a positive, proactive, friendly individual with a desire to provide exceptional customer service.  Please note that some manual handling will be required in this role.

The Facilities and Office Services team

The Facilities and Office Services group is part of our Operations Department at Clayton Utz. The services provided by this group varies between offices but includes copying and printing, mailroom, records and archives, and stationery.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Jennifer Sanderson, (07) 3292 7331

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected].

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.