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Job Function:

Procurement

Job Sub Function:

Contract & Processing Services

Job Category:

People Leader

All Job Posting Locations:

Taguig, National Capital Region (Manila), Philippines

Job Description:

The PO Lifecycle Ops (POLO) Team Leader will lead a team of P2P/POLO Associates who manage the purchase order process and ancillary tasks associated with the PO lifecycle, on behalf of and in partnership with key sector stakeholders. The ideal candidate will be capable of day-to-day people leadership, onboarding and training new P2P/POLO associates; provide guidance and direction to P2P/POLO associates with respect to P2P/POLO responsibilities, end-to-end lifecycle management and ancillary tasks like invoice mismatch, supplier data maintenance, and other tasks, ensuring that the P2P/POLO associate team processes PRs/POs efficiently and accurately.  The P2P/POLO Team Leader will be responsible to make informed and timely decisions, considering the input of their team.

 

As the global/regional POLO team is evolving, some degree of operational process development and refinement will be a part of this role – to develop to-be processes around PO Lifecycle Management on behalf of our stakeholders.

Major Duties & Responsibilities

Tasks/Duties/Responsibilities

40% Leads the day-to-day oversight of the P2P/POLO team, overseeing team performance of end-to-end PO lifecycle management, Accounts Payable connectivity, procurement operations and cross-functional capabilities involvement (where required), ensuring service delivery based upon the agreed SLAs, while ensuring policy and legal compliance. 

 

 

40% Prioritize stakeholder management and customer service.  Engage directly with stakeholders on a routine basis with a focus on high quality service delivery, to ensure transparency on all elements of PR/PO lifecycle management and high-quality performance of the P2P/POLO team.

 

20% Provide guidance and direction to internal stakeholders on overall P2P/POLO service delivery and support, including the P2P Associate(s) as necessary to ensure clarity on contract creation, HCC needs, due diligence requests, etc. part of activities which need to be completed prior or during PO lifecycle management.

 

Other Duties

• Support, and at times, lead, development and implementation of automation and AI (Artificial Intelligence) initiatives within assigned area of responsibility. 
• Receive and ensure rapid resolution of escalations related to purchase orders, such as discrepancies in pricing or services / materials delays. 

• Ensure compliance with company policies, regulatory requirements, and best practices in procure-to-pay services.  
• Provide support and resources for team members' professional growth is vital. A good leader mentors and encourages their team, fostering their development.
• Promotes diversity and inclusion, ensuring that all team members feel they belong and have equal opportunities to contribute to team improvements, process improvements, et al.

 

 

Required Qualifications

Consider and identify qualifications potential applicants must possess in order to be considered for the position.  Basic Qualifications must be clearly stated, objective and relevant to this particular position.

Required Minimum Education:                                         

Bachelor’s Degree in Business Administration, Finance, Supply Chain Management, or a related field is preferred. 

Required Years of Related Experience:      

4-5 years previous business process / business operations experience

Previous People Leadership experience highly preferred.

  

Required Knowledge, Skills and Abilities:

• Strong attention to detail, organizational and time management skills. 
• Good communication and interpersonal skills to effectively collaborate with suppliers and internal customers with an emphasis on the customer experience. 

• Demonstrated ability to problem-solve and manage escalations to closure

• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment, while ensuring high-quality results / positive outcomes. 

• Prior experience in purchasing systems (i.e. Ariba or equivalent) is a plus.  

• Fluency in English (written & oral) is required.   

 

Preferred Qualifications

Preferred Minimum Education:   Bachelor’s Degree  

                           

Preferred Area of Study: Business Administration, Finance, Supply Chain Management, or a related field is preferred. 

 

Preferred Related Industry Experience

Sourcing, Contracting, Payments or Finance processes; Stakeholder Management / Customer Service

Preferred Knowledge, Skills and Abilities:

Good understanding of Accounts Payable, Payments or Sourcing and Contracting processes and Source-to-settle /Source-to-Contract operations at a high level is preferred.  Experience in performance metrics reporting and/or data analysis and insights. Proficiency in English (written and oral).

 

 

 

 

Required Skills:

 

 

Preferred Skills:

Business Data Analysis, Business Savvy, Category Management Strategy, Commodity Risk Management, Contract Management, Cost-Benefit Analysis (CBA), Critical Thinking, Data Analysis, Developing Others, Inclusive Leadership, Leadership, Mentorship, Negotiation, Operational Excellence, Program Management, Report Writing, RFx Management, Risk Management, Supplier Collaboration, Team Management, Vendor Managed Inventory (VMI), Vendor Management, Vendor Selection