Coordinate all Facilities Management tasks relating to the corporate office spaces. The position aligns department goals, objective, and activities to achieve organizational goals and objectives. The facilities coordinator forms part of the Astron Facilities Management team, and a key contact liaison for the outsourced facilities management service provider, internal corporate business units, and other external stakeholders in relation with the facilities management services. The coordinator will support the Head of Facilities and the Facilities Management team in ensuring governance, corporate compliance, SHEQ activities and any processes and procedures across the property portfolio.

• Financial control and management of expenditure for the department.

• Liaison with finance controllers & representatives regarding budget expenditure, actuals, and variances.

• Exploring value adding opportunities that reduce short- and long-term costs to the business.

• Managing compliance to company policies and procedures in the department.

• Support Facilities division in ensuring business continuity to all services provided by the department

• Keep tenants up to date in relation to progress made or escalated issues and emergencies and other relevant issues that impact their location

• Coordinate the safety committees in improving the health and safety of all tenants at various sites

• Ensure all department activities are aligned to applicable corporate policies. e.g., fixed assets, contracts and procurement, expenditure DOA, HR, and compliance policies

• Engaging departments (procurement, HR, Legal, Corporate affairs, Audit, IT, compliance) on issues that requires their input

• Support and coordinate facilities BCP and disaster recovery plan, including conducting periodic testing in collaboration with tenants

• Promotes the use of standard processes and tools to increase consistency, efficiency of execution, and reduce costs.

• Responsible for the planning and execution of projects – on time, on budget, and value delivered.

• Coordinate the safe, efficient, reliable and environmentally sound working environments for Astron Energy employees, customers and all site operations. 

• Ensures adequate communication to the site customers/tenants about Facilities activities that will impact them.

• Manage and facilitate insurance payments, claims and renewal submissions.

Professional Qualification and Certifications: 

Required

• Built Environment Degree (Property, Facilities Management, Built Environment) or bachelor’s degree in business administration.

Advantageous

• Project Management qualification

Work Experience:

• Demonstrated exposure and experience in coordinating Facilities Management activities.

• Ability to manage multiple projects and programmes with the relevant project management methodologies and tools.

Knowledge and skills:

• Previous experience in management of facilities management service providers

• Good knowledge of contract and service delivery management through KPIs and SLA

• Financial acumen – budgeting, forecasting, costing and cost management.

• Application of OHS act, SHEQ policy, programmes, and processes within facilities management.

• High level report writing, minutes of meetings, and presentations.

• Interpersonal skills including the ability to work with both internal customers and external entities as required.

• Excellent communication skills

Application deadline:

20 February 2026