Job Type:

Contract

Department:

Hourly Wage:

$21.52

Close Date (closes at 12:00 am on date noted below):

June 19, 2025

Openings:

1

Position Summary

Reporting to the Coordinator, Administration, this position provides administrative support to the Fire and Rescue Services Division to ensure day-to-day operations are completed. This position acts as the administrative assistant for the Emergency Management Committee (EMC) and is responsible for administrative tasks such as invoicing incidents, records verification, filing as well as providing front line customer service.

Major Job Responsibilities

Employee Data Management, Reporting & Analytics

• Data Entry in RMS database – Rostering: report issues to Coordinator, Administration

• Assists with research, evaluation, and the preparation and implementation of administrative documents for projects Provide support to Coordinator with department projects and updating procedures

• Maintain department attendance records and vacation request forms; assist with onboarding, transfers and departures of staff

• Verifies incident calls and makes minor changes to the SIR to meet OFM standards

Administrative Support for Operations

• Prepares and completes correspondence, invoice requests, forms and/or documentation and file electronic invoices for the following:

  • MTO billing

  • Non-Resident 

  • External vendors

Administrative Support for the Emergency Management Committee (EMC)

• Administrative assistant for our Emergency Management Committee (EMC) and is responsible updating and organizing yearly legislative meetings

Customer Service Duties

• Provides customer service to internal customers to troubleshoot and resolve issues.

• Assists the Administrative Support Clerk with front line customer service

Education & Experience

Minimum Qualifications

Education

• High School Diploma or equivalency with additional courses or training in Office Administration

Experience

• Minimum 3 years’ experience in an Administrative Assistant or similar role

Preferred Qualifications

Education

• Post-secondary diploma in Office/Business Administration

Experience

• Knowledge of municipal operations, including departmental proceedings is considered an asset

Certifications and Designations

• Completion of the Emergency Management IMS100 course is considered an asset

Additional Skills

• Proficient in the Microsoft Office Suite; Outlook, PowerPoint, Word with advanced skills in Excel

• Demonstrates excellent communication and customer service skills, effectively interacting with both internal and external clients

• Excels in time management and organizational skills, effectively prioritizing tasks and meeting multiple deadlines while ensuring attention to detail

• Ability to work under pressure, adapt to changing priorities, and manage interruptions

If you are currently employed with the Town of Milton, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant.

Interested applicants should apply online at www.milton.ca under the Current Employment Opportunities section. Interested applicants, please ensure to apply by 11:59 pm on June 18, 2025. 

In accordance with the Freedom of Information and Privacy legislation, applicant information is collected under the authority of the Municipal Act and will be used strictly for candidate selection.