Job Description

DPR Construction is seeking a Project Office Coordinator with at least 3 years of administrative experience.  This position will work with all members of the organization, as well as our clients and vendors, and will be responsible for the following:

Reception

• Greeting visitors and guests – direct to appropriate person/meeting room.  (daily)

• Sign-in visitors and coordinate badges. (daily)

• Notify security of visitors. (daily)

• Office Management

• Order lunch as requested for office and coordinate onsite delivery

• Manage conference room schedulers for DPR and trade partners

• Review conference room schedule and assist with conference room set-up for meetings and events.  Order meals if needed for meetings.  Direct catering vendors to appropriate room for set-up.

• Work with vendors to make sure break room is appropriately stocked.

• Maintain distribution lists

• Update org chart as needed

• Maintain weekend & late night work calendar

• Order office/cleaning supplies as needed.

• Order monitors, iPads, docking stations

• Track iPads on asset registry

• Printer maintenance

• Manage cleaning staff

• Order swag and coordinate distribution

• Celebrate with team (birthdays, births, new hires) and create morale boosters

• Coordinate trailer maintenance as needed

• Prepare weekly project report and distribute to ownership team.

• Prepare monthly project report and distribute to ownership team.

Events

• Coordinate office team building activities as needed

• Organize and communicate large site lunches/milestone celebrations

• Assist Richmond office coordinator with business unit events

• Community Initiatives Task Force

Shipping/Receiving/Correspondence

• Receive incoming packages (UPS, Fed Ex, USPS, Amazon) and notify recipients. 

• Check the mailbox weekly

• Prepare outgoing packages as needed.

Onboarding

• Lead office tours

• Welcome Packet overview

• Introduce and announce new hires to the team

• Collect IT equipment as needed and reassign

Qualifications

We are looking for a reliable, detail-oriented team player with the ability to manage tasks, produce quality work and consistently meet deadlines.  The successful candidate will possess:

• Excellent listening skills and strong communication skills.

• Ability to identify and resolve issues.

• Professionalism and pleasant demeanor.

• Proficient computer skills.

• 3+ years of administrative work.

• A strong work ethic and a "can-do" attitude about DPR.

#LI-DF1

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.

Explore our open opportunities at www.dpr.com/careers.