Job Profile:

Administrative Support Assistant 3

Job Family:

Administrative Support

Time Type:

Full time

Max Pay – Depends on experience:

$50,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides complex administrative support to a department or group of professionals in support of department goals.

Job Description:

The ASU School of Public Affairs is seeking an experienced, motivated, and dependable Administrative Specialist to support day-to-day operations.  This position performs internal event planning, school leadership calendar management, front desk support, and various administrative services that require initiative and judgment as well as the ability to work independently under general direction.

This position is a full-time, in-person position based at ASU’s Downtown Phoenix campus, Monday through Friday, 8AM to 5PM. This position reports to the Assistant to the Director of the School of Public Affairs. 

Position Salary Range:

$45,000-$50,000 annually

Essential Duties:

EVENT PLANNING

• Plan, organize, and execute departmental events such as faculty retreats, awards ceremony, luncheons, and other special events.

• Reserve space, arrange catering, secure parking. 

• Create registration processes and develop announcements.

• Prepare event space as needed. 

ADMINISTRATIVE SUPPORT

• Manage committee and leadership calendars; coordinate and arrange to ensure optimal use of time.

• Provide financial support involving purchasing, expense tracking, and reimbursements.

• Prepare event space as needed. 

CUSTOMER SERVICE

• Support day-to-day operations of the welcome desk and general office, performing customer service and support to students, faculty, staff, and the general public.

• Provide information about the programs and events of the School of Public Affairs; coordinate with staff and faculty as needed.

• Monitor and respond promptly to emails, phone calls, and in-person and system inquiries; find solutions to issues.

OTHER

• Monitor and respond promptly to emails, phone calls, and in-person and system inquiries; find solutions to issues.

• Perform additional duties as assigned in support of the school’s operations.

Desired Qualifications:

• Demonstrated knowledge of standard office and administrative practices.  

• Demonstrated knowledge of higher education policies and procedures. 

• Experience with coordinating and organizing events.

• Evidence of effective communication skills, both verbal and written.

• Evidence of effective problem-solving skills. 

• Experience in using organizational skills and being detail oriented

• Experience with Microsoft Office applications (Word, PowerPoint, Excel, Outlook), Google Workspace suite (Docs, Sheets, Drive, Forms), Salesforce, Workday.

• Skill in tact and diplomacy and in maintaining effective working relationships.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. Regular use of standard office equipment including ,but not limited to: computer workstation/laptop(keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$20273.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.