Job Posting Title

Administrative Assistant

Agency

292 DEPT. OF ENVIRONMENTAL QUALITY

Supervisory Organization

Environmental Quality–Administration

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Hiring Rates:
Level I - $47,216.00

Job Description

This position is located in the State Environmental Laboratory Services Division - Business and Customer Service Operations Section in Oklahoma City.

All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorship for those on a H1B visa. This position requires in-office work Monday - Friday.

Application Requirements

All applicants must upload a resume, three professional references, and transcript (if applicable) to be considered for this position.

Basic Purpose

Staff in this position will be assigned duties and responsibilities for managing past due invoices, collections, and coordinating travel. They will also provide support for purchasing within the division. This position is responsible for invoice tracking and customer account management. This position will provide customer assistance and outreach via phone and email.  Staff in this role will also provide administrative assistance for divisional management and our Lab Accreditation Program. 

Typical Functions

• Track Past due invoices and process collections for SELS Lab Services

• Division Travel Coordinator

• Submit daily deposit for payments received at the window for sample analysis

• Purchasing workflow backup including OnBase workflow processing

• OnBase Document Management

• Write and review administrative and operational procedures and provide training.

• Division timekeeper

• Cox Phones Subject Matter Expert

• Assist Lab Accreditation Program staff with correspondence, billing payments, and past due invoice tracking.

• Administrative record keeping and filing.

• Distribute daily mail to management.

• Reserve conference rooms and maintain division calendars.

• Serve as support for reviewing, tracking, and mailing out invoices for payment.

• Maintain supply inventory (office supplies and printer supplies)

• Provide customer assistance and outreach via phone and email. 

• Other duties as assigned.

Travel Requirements

No anticipated travel for this position.

Education and Experience

Level I - bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Additional Considerations/Preference (These cannot eliminate a candidate)

•         Previous experience with Oklahoma State Travel procedures is preferred but not required.

•         OnBase experience is preferred but not required.

•         Demonstrate familiarity with Microsoft Office suite.

•         Accounting experience is preferred but not required.

Physical Requirements

•         This position requires long periods of sitting and daily use of computer and phone.

• This position requires the performance of repetitive tasks.

Benefits

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.

• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Not all applicants will receive an interview.  If you are selected to be interviewed, you will be notified by email.   

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact