Job Title: Stewardship Specialist
Department: Stewardship
Classification: Non-Exempt
Grade: 10
FTE/Working Schedule: .5 FTE; 20 hours/week

Position Overview:

As an integral part of the College’s Division of Development and Alumni Relations, the Office of Stewardship leads donor recognition and reporting activities and works closely with fundraising staff to facilitate and support their work with current and prospective donors. The Stewardship Specialist works to foster lasting relationships between Carleton College and its benefactors, promoting positive attitudes toward giving among current and prospective major and planned gift donors.

Compensation:

The expected starting hourly range for this position is between $28.15 and $29.10. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; licensure and certifications; market factors; departmental budgets; and responsibility.

Essential Job Functions/Responsibilities: 

Manage the gift acknowledgment and tribute letter processes:

• Generate acknowledgment letter reports and ensure appropriate signer for each donor letter.
• Research and write high quality, personalized letters for the President, Vice President, Development AVP, and Director of Stewardship to thank key donors.
• Write other special letters for the President and division leadership as needed.
• Manage the tribute letter process and mailing.

Manage special internal and external reporting projects:

• Work with Stewardship colleagues to prepare and send annual reports to donors supporting internships.
• Manage some smaller, unique reporting projects.
• Generate gift reports for campus partners, as needed.

Work with Stewardship colleagues to plan and implement strategies for superior donor stewardship:

• Proof reports, letters, and other work done by Stewardship colleagues to ensure high quality and accuracy.
• Support and collaborate with Development colleagues on donor interactions and stewardship efforts.
• Assist with donor recognition events, including staffing and program assistance.
• Work with Stewardship colleagues to track department accomplishments.

Additional Job Responsibilities: 

• Stay current with national best practices and trends in stewardship and donor relations through CASE, ADRP, and other professional organizations.
• Attend and participate in stewardship and development events evenings and weekends, as needed.
• Perform other related duties as directed by the Director of Stewardship to meet the ongoing needs of the organization.

Education/Experience/Skills: 

Required: 

• A bachelor’s degree and at least three years of writing and editing experience, ideally in stewardship, donor relations, fundraising, marketing, communications, or a related field.
• Excellent writing, research, proofing, and verbal skills.
• Ability to adapt writing to others’ style and to make sound judgment calls regarding quality of writing and appropriateness of content for audience.
• Proficiency with Microsoft Office Suite, Google Suite, and Zoom.
• Excellent interpersonal skills, with the ability to work collegially and collaboratively at all organizational levels.
• Strong project management skills and attention to detail.
• Ability to analyze and develop alternative solutions and make recommendations.

Preferred: 

• Knowledge of and commitment to the mission and values of a selective private liberal arts college.
• Database experience, including data merges.
• Experience working with Asana, WordPress, Emma, Canva, Adobe Creative Suite, and Slate.

Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels. 

Note: This position description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization. 

Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply. 

Carleton also offers a robust suite of benefits including: A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time-off, including 15 vacation days, 8 paid holidays, 3, floating holidays, 2 weather days, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.

Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.